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01/17/2017 (2)
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01/17/2017 (2)
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10/23/2017 1:44:52 PM
Creation date
4/13/2017 12:07:15 PM
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
01/07/2017
Meeting Body
Board of County Commissioners
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(iv) All other provisions of this Appendix shall apply <br />to remotely -created checks and to Customer's use of the <br />Services in conjunction with remotely -created checks. <br />3.3.2 Customer agrees to operate in <br />accordance with applicable laws and regulations regarding <br />remotely -created checks, including but not limited to, <br />Regulation CC and applicable warranties, the Uniform <br />Commercial Code and applicable warranties, the Bank <br />Secrecy Act, USA Patriot Act, and the Federal Trade <br />Commission Telemarketing Sales Rule, as the same may be <br />amended from time to time. Without limiting the foregoing, <br />Customer represents, warrants and covenants that it will not <br />use the Services to deposit any check types that Customer <br />is banned or prohibited from using or accepting under <br />applicable law. <br />3.4 If at any time Bank believes that <br />Customer's use of the Services to deposit Third Party <br />Checks and/or remotely -created checks may create a risk of <br />financial loss or otherwise result in unacceptable exposure <br />to Bank, including but not limited to unacceptable rates of <br />returned items, or may be subject to or otherwise involve <br />irregular, unauthonzed, fraudulent or illegal activity, Bank <br />may, at its sole discretion, immediately and without prior <br />notice to Customer, suspend or terminate Customer's use of <br />the Services, and/or Customer's use in conjunction with <br />Third Party Checks and/or remotely -created checks, in <br />addition to but not m lieu of all other rights and remedies <br />available to Bank under this Appendix and the Agreement. <br />3.5 Customer shall enter check information into the <br />Services Site, imaging the front and the back of each paper <br />check and capturing the information contained in the MICR <br />line of the paper check. Customer shall review each Check <br />Image for clarity to ensure that the item is legible and can <br />be reproduced as an Image Replacement Document <br />("IRD(s)" or "Substitute Check(s)"). Using the Services, <br />an electronic file will be created ("Electronic File") that <br />contains electronic information relating to and converted <br />from the paper checks that have otherwise been truncated <br />or removed from the forward collection and payment <br />process (each an "Electronic Item"). To ensure accuracy, <br />Customer shall balance the dollar total of each deposit to <br />the sum of the Electronic Items prior to transmitting the <br />Electronic File to Bank. <br />3.6 Customer authorizes and agrees that Bank may, <br />in conjunction with and via the Services, add the image of <br />an endorsement, an electronic endorsement or a `virtual <br />endorsement" for Customer to the Check Image of any <br />check or item deposited under the terms of this Appendix, <br />and that such endorsement shall be legally enforceable <br />against Customer even though the endorsement did not <br />appear and was not placed on the original paper check or <br />item. In the event Bank does supply a virtual or similar <br />endorsement, Bank may instruct Customer not to otherwise <br />endorse the check or item so as to minimize any conflict <br />with the legibility of the virtual endorsement. <br />3.7 Customer shall determine that the Electronic File <br />has been received based on the confirmation page of the <br />Services Site. Bank will indicate acceptance of the <br />transactions and any transactions rejected by the Services <br />on the Services Site. Customer shall process any rejected <br />transactions as paper checks through the normal paper <br />check deposit process. <br />3.8 Customer shall enter the dollar amount <br />of a paper check(s), along with any other optional <br />information that Customer would like retained by the <br />Services Site. The Services Site provides for reports and <br />exporting of the information that has been entered. <br />3.9 Bank shall electronically deliver to <br />Customer, through the Services Site, a confirmation of <br />receipt for each deposit submitted, and the deposit shall be <br />considered received by Bank when such confirmation is <br />delivered to Customer. Deposits received via the Service <br />by 9:00 p.m. Eastern Time on any Business Day or at any <br />time on any Calendar Day that is not a Business Day will <br />be posted to Customer's Account on the same Business <br />Day, with next Business Day availability of deposits based <br />on Bank's Account Agreement. Bank reserves the right to <br />reject any single Check Image or group of Check Images <br />for any reason, before or after delivery of confirmation of <br />receipt. <br />3.10 Customer acknowledges and agrees <br />that in the event any deposited item converted to a Check <br />Image is returned for any reason (for example, non - <br />sufficient funds), Bank may return the item to Customer by <br />delivery of either a Substitute Check or the Check Image, <br />including all retum information. Return items will be <br />handled in the same manner as check deposits in <br />accordance with the Account Agreement. <br />4. Customer Responsibilities and Obligations. <br />4.1 Customer represents, warrants and <br />covenants that after truncation of an original check, <br />Customer shall safeguard the Electronic Items and onginal <br />checks identified in any Electronic File previously sent to <br />Bank in order to ensure that such original checks and <br />Electronic Items: (i) shall not be submitted for deposit with <br />Bank or any other financial institution, except in <br />accordance with the terms and conditions of this Appendix <br />related to un-processable Electronic Items and (ii) shall not <br />be transferred for value to any other person or other entity. <br />As an additional secunty control, Customer shall ensure <br />that the front of each original check is properly marked <br />with wording or other marking in order to reflect that the <br />deposit has been sent for processing. <br />4.2 Upon receipt of any transmitted <br />Electronic File, Bank shall be the lawful owner of such <br />Electronic File and each Electronic Item with respect to <br />original checks imaged in that Electronic File. Customer <br />shall retain all original checks truncated pursuant to this <br />Appendix for a period of thirty (30) Calendar Days in a <br />manner that is mutually agreed upon between the parties <br />hereto. However, for accounting, auditing and other legal <br />purposes, Customer may keep electronic records regarding <br />its receipt and deposit of such checks, provided such <br />internal electronic records cannot be used to generate <br />duplicate Electronic Files for purposes of depositing and <br />presenting such checks for payment. <br />11C 4814-6754-1549 42 n/.58 022016 <br />P56 <br />
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