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01/17/2017 (2)
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01/17/2017 (2)
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Last modified
10/23/2017 1:44:52 PM
Creation date
4/13/2017 12:07:15 PM
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
01/07/2017
Meeting Body
Board of County Commissioners
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4.3 Customer shall deliver promptly to <br />Bank, upon its request, the original check if a request is <br />made within the retention period provided above, or <br />Substitute Check or Sufficient Copy thereof; for each <br />Electronic Item created by Customer The term "Sufficient <br />Copy" means a copy of an onginal check that accurately <br />represents all of the information on the front and back of <br />the original check as of the time the original check was <br />truncated or is otherwise sufficient to determine whether or <br />not a claim is valid. <br />4.4 Customer shall not create at any time <br />an Electronic File under this Appendix or otherwise use the <br />Services to capture or mamtain tax identification numbers <br />or non-public personal information of any third -party from <br />whom Customer has received an original check for <br />payment or deposit or which Customer has selected for <br />truncation. <br />4.5 Customer agrees to abide by all federal <br />and state laws, and roles and regulations applicable to <br />banking transactions. <br />4.6 If Bank receives a returned item for a <br />check deposited by Customer after Customer has <br />terminated this Appendix, then Customer agrees that Bank <br />may debit Customer's Account, or if such Account has <br />been closed by Customer, Bank will send a request for <br />payment to Customer, and Customer agrees to pay Bank <br />within a commercially reasonable period of time. <br />4.7 Customer agrees to have controls in <br />place to ensure that the Services, including the Hardware <br />and checks processed through the Hardware, are properly <br />safeguarded and stored in accordance with the timeframe <br />set forth in Section 4.2 above and in a secure location, <br />under effective control, in order to safeguard against <br />unauthorized access and use. Customer shall ensure that all <br />such checks are thereafter destroyed by a cross -shredder, <br />and/or pulped or otherwise destroyed in such a manner that <br />does not permit recovery, reconstruction or future use of <br />the checks. Customer agrees that it will not simply throw <br />out such paper checks with other classes of records or with <br />miscellaneous trash. Customer agrees to be responsible for <br />all damages resulting from lack of proper controls over <br />processed checks. <br />4.8 Customer shall notify Bank of any <br />interruptions in, delay or unavailability of, or errors caused <br />by the Services immediately upon discovery thereof. <br />Notwithstanding the foregoing, in the case of any error <br />caused by the Services and subject to Section 11 of the <br />parties' Cash Management Master Agreement, Customer <br />shall provide such notice within thirty (30) Calendar Days <br />of the date of the earliest notice to Customer which reflects <br />the error. Failure of Customer to provide such notice to <br />Bank shall relieve Bank of any liability or responsibility for <br />such error, omission or discrepancy <br />5. Customer Warranties, Covenants. Customer <br />makes the following representations, warranties and <br />covenants as of the effective date of this Appendix and <br />upon each delivery of an Electronic File to Bank: <br />5 1 An Electronic File may include an <br />electronic representation of a Substitute Check. Customer <br />shall redeposit a retumed original check or a returned <br />Electronic Item by delivering the same to any Bank branch <br />location. A retumed original check or retumed Electronic <br />Item may not be re -submitted by Customer using the <br />Services. Customer may only use the Services to re -submit <br />an IRD or Substitute Check that has been returned to <br />Customer for non -sufficient funds. <br />5.2 With respect to each Electronic Item m <br />any Electromc File delivered to Bank, the Electronic Item <br />accurately represents all of the information on the front and <br />back of the original check as of the time that the original <br />check was created by the payor; contains all required and <br />valid endorsements; replicates the MICR line of the <br />ongmal check; and meets all FRB standards of and <br />technical requirements for sending Electronic Items to any <br />as set forth in the applicable FRB operating circular, or as <br />established by the American National Standards Institute <br />("ANSI") or any other regulatory agency, clearing house or <br />association. Specifically, each Electronic Item of each <br />original check shall be of such quality that the following <br />information can clearly be read and understood by sight <br />review of such Electronic Item: <br />(i) the amount of the check; <br />(ii) the payee of the check; <br />(iii) the signature of the payor of the check; <br />(iv) the date of the check; <br />(v) the check number; <br />(vi) the information identifying <br />the payor and the paying bank that is preprinted on the <br />check, including the MICR line; and <br />(vii) all other information placed <br />on the original check pnor to the time an image of the <br />original check is captured, such as any required <br />identification written on the front of the check and any <br />endorsements applied to the back of the check. <br />5.3 Customer shall also ensure that the <br />following information is captured from the MICR line of <br />each original check: <br />(i) the American Bankers <br />Association routing transit number ("RTN"); <br />(ii) the number of the account on <br />which the check is drawn; <br />(iii) when encoded, the amount of <br />the check; and <br />(iv) when encoded, the auxiliary <br />on -us field (serial number) and the process control field of <br />the check. <br />5 4 The Electronic Item bears all <br />endorsements, if any, applied by previous parties that <br />handled the check in any form (including the original <br />check. as Substitute Check, or another paper or electronic <br />representation of such original check or Substitute Check) <br />for transfer, forward collection or return. <br />HC 4814-6754-1549 43 of 58 022016 <br />P57 <br />
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