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March 15, 2017 Page Two (2) The RFP review committee met on March 1, 2017 to evaluate the proposals submitted by Dominion and ES&S. The evaluation criteria were as follows: EVALUATION CRITERIA EVALUATION POINTS MAXIMUM 1. Firm Qualifications/Capabilities/Team Members 10 2. Statement of Work Matrix 15 3. Equipment Specifications Matrix 30 4. Election Management Systems Service/Client Components 10 S. Warranty/Support/References 10 6. Voting System Cost Proposal 25 Total 100 Each committee member completed a separate evaluation form for each of the evaluation criteria categories. The scores from the evaluation forms were tallied. After careful review of both vendors' proposals, the RFP review committee unanimously recommends ES&S's proposed voting system. ES&S provided a turnkey solution that included all necessary components of a voting tabulation system: hardware, software, and associated equipment, provisions for ongoing warranty, repair and maintenance, and technical support that met the specifications stipulated in the RFP. Currently, 42 of Florida's 67 counties utilize ES&S as their voting system vendor. The review committee noted several other key factors that led to the selection of ES&S as the preferred vendor (see attachment). I will be appearing before the Board of County Commissioners on March 21, 2017 to recommend the Board enter into a formal contract with ES&S for the purchase of a new voting system for Indian River County. Three years ago, when I came before the Board of County Commissioners to begin the process of acquiring a new voting system, the initial estimate for the proposed voting system was $1.4 million. I am pleased to inform the Board that the proposed cost for the system is $944,567.92. The ES&S voting system is $455,432.08 less than the original estimated cost (-32.5%). I do want to inform the Board that the annual software licenses and hardware maintenance costs for the new voting system will be approximately 32% higher ($29,417 annually) than our existing annual licensing and maintenance costs. Our existing maintenance costs are lower, because we are currently not paying maintenance fees for our 75 AVC Edge touchscreen voting machines. In 2008, legislation was passed requiring voters to cast their vote using a paper ballot. At that time, Indian River County was using touchscreen voting machines. The County purchased optical scan units for paper ballot voting and used the AVC Edge for voters with disabilities, creating a surplus of touchscreen machines. Therefore a P172