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INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka P.E., Public Works Director FROM: James W. Ennis P.E., County Engine SUBJECT: Award of Bid No. 2017034 DATE: CR512 Westbound Resurfacing (Roseland Road to US 1) and CR512 Eastbound Resurfacing (Easy Street to US 1) March 27th, 2017 DESCRIPTION AND CONDITIONS On March 22"d, 2016 the Board of County Commissioners approved a Small County Outreach Program (SCOP) Grant from the Florida Department of Transportation (FDOT) in the maximum amount of $2,404,264.00 for the resurfacing of CR512 which includes the dual westbound lanes from Roseland Road to US -1 of CR512 and the eastbound lanes from Easy Street to US -1. The grant also includes reimbursement for construction engineering inspection (CEI) services. The bids for this project specified use of the Full Depth Reclamation (FDR) process. This process shortens the duration of the construction process but requires special expertise and equipment. A bid opening for the CR -512 Resurfacing was held on February, 17th 2017. Three (3) bids were received and opened. A detailed bid tabulation is on file and available for viewing in the County Engineering Division. Bid totals are as follow: Ranger Construction Industries, Inc. Fort Pierce, Florida $3,402,846.50 Timothy Rose Contracting, Inc. Vero Beach, Florida $3,491,545.38 Community Asphalt, Corp. Vero Beach, Florida $4,008,129.70 The bid specified that the bidder was to "have successfully constructed, as Prime Contractor, at least three projects similar in scope to this project". After the bids were opened, staff met to review the bids, especially the responses concerning whether the bidders had successfully completed, as Prime Contractor, three similar projects using the FDR process. Following the review, on February 27th, 2017 the Indian River County Purchasing Department issued a request for clarification to the three bidders which asked for reference projects specific to their firm's history of using the Full Depth Reclamation (FDR) process and accurate references for the projects listed. The Indian River County Public Works Department and Attorney's office reviewed the supplementary project references and made the following determinations: • Ranger Construction listed 6 reference projects: 1 FDR project was noted by FDOT as having significant failures of the roadway and was not deemed "successfully completed", 1 project was listed incorrectly along with incorrect contact information,1 project was listed which was not FDR, 1 project was not able to be determined, and 2 projects were listed with correct contact information and positive quality references. County Purchasing staff was specific in its request for clarification, including whether the bidder subcontracted the FDR process or did the FDR as the Prime Contractor without a subcontractor. Ranger's response to the request for clarification was incomplete, erroneous and vague. Despite the poor information provided in the response, staff i P99