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EOG - TRAVEL FACTS <br />All State ofFlorida travel isbobethe most economical option and must bebyausually traveled route. |nthe event <br />person travels byanindirect routefor shall beborne by the traveler and <br />reimbursement for expenses shall be based only on such time and charges as would have usually been incurred by the <br />traveler. Please contact the Administration Office (850-717-9210) for questions/concerns about travel reimbursements. <br />RENTAL CAR <br />Enterprise / National (State Contract Nmmmber# 78111808-15-1) <br />Contract |O#FLOOO 1 <br />Phone Number: 1-877-8gD- 064 <br />Website: <br />Toprint Enterprise Rental receipts: <br />To printEnterprise / National Toll Receipts: <br />- please utilize the State Required Class rental COMPACT ($25.55/daily rate) when making reservations <br />- <br />If a COMPACT class car is not available, please ensure the COMPACT car rate ($25.55) is honored <br />- <br />Should a larger vehicle be needed to conduct state business please provide sufficient justification. <br />If justification for a larger rental car is not sufficient you vvill only be reimbursed at the COMPACT.rate <br />($25.55/doi|y). <br />- The state cannot reimburse for rental car or fuel usage during personal or non -state related business. <br />- All insurance coverage is provided by the contract vendor. Payment of the daily collision damage waiver or loss <br />waiver fee is not authorized. Report any accident to the nanto| car company. <br />TOLLS <br />- Tolls are to be paid using cash and reimbursed against the corresponding travel reimbursement. <br />' Electronic Tolls "ETOLLS" should only be utilized if the PLAZA is "ETOLU only. <br />FUEL <br />Fuel will bareimbursed aofollows: <br />' Rental Car: Reimbursed based upon actual gas neceiptsprovided-actandard mileage/gas calculation will be <br />used to compare. If gas receipts exceed the calculation excessively then the mileage/gas calculation cost will <br />be reimbursed. <br />- Personal Car: If the traveler selects to use a privately -owned vehicle due to personal preference, and it is not <br />the most economical means of transportation, then the employee may be paid for the equivalent of fuel costs for <br />U)atrip.Rein)'unsedbaoedonaebandandmi|aoge/8oaoa|ou|ation.gannaoeiptmvvi||be accepted but are not <br />required. <br />MILEAGE <br />- Trave|edo)will bepaid only for the most economical travel option. Generally, itiomost economical toutilize o <br />state contract rental vehicle when driving inexcess of1OOmiles. |fthe trip inless than 1DOmiles orthemost <br />economical option, mileage iopaid ata rate of$.445per mile based onFlorida Department ofTransportation <br />map mileage. . <br />AIRFARE <br />' Traveler(s) will be paid only for the most economical travel option; therefore, use of commercial air travel is to <br />be justified and pne-oppnnxad. Please provide all receipts and boarding passes for reimbursement. <br />LODGING <br />When reserving ahotel please remember: <br />' Nightly rates are not hoexceed $15O.00before taxes and charges. Please provide final paid invoice for <br />reimbursement. <br />- Personal hotel charges including: room aan/ica. parking (unless mandatory by hotm|), etc. are not reimbursable. <br />' If any state business related expenses (faxing, copies, internet usage, etc.) are incurred, please provide <br />detailed receipts and reason for charge. <br />- Please double check invoice / receipt to ensure rooms were charged correctly and to the correct card. No <br />personal charges are to be on your invoice / receipt and the room is to be in the traveler's name. <br />MEALS <br />K8mm|s allowances are only paid if the trip departure and return times exceed a 24-hour period or for overnight travel. <br />|fmeals were provided sdthe event attended or included with a registration or participant fee, please document and <br />decline that meal allowance onthe travel reimbursement form. <br />Meals are reimbursed based onthe following: <br />- Breakfast $6: Departure begins BEFORE 8:ODAK8and extends BEYC)ND8:ODAK8 <br />- Lunch $11:Departure begins BEFORE 12:OOPyWand extends BEYOND 2:OOPK8 <br />- Dinner $19: Departure begins BEFORE 6:OOPM and extends BEYOND 8:OOPM <br />