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PRIVATE VEHICLE <br />Map Mileage- Travel in personal vehicle will be <br />reimbursed at $0.4450 per mile based on the <br />Florida Department of Transportation Official Map <br />Mileage chart. All mileage shall be shown from <br />point of origin to point of destination. <br />Vicinity Mileage- Travel that is necessary to <br />conduct official state business in addition to the <br />official map mileage to a destination. Vicinity <br />mileage in excess of 25 miles per day must be <br />justified. <br />MANDATORY USE OF SEAT BELTS AND <br />SAFE OPERATING OF VEHICLES <br />(RENTAL, STATE OR PERSONAL) <br />WHILE OPERATING DURING STATE <br />BUSINESS IS REQUIRED. <br />REGISTRATION FEES <br />Travel Authorization Request (TAR) form DFS - <br />AA -13, must be completed and authorized to <br />attend a conference or convention. A completed <br />TAR, registration form and agenda is required for <br />advance payments. The traveler must attach origi- <br />nal paid receipt, TAR, and agenda to the travel <br />reimbursement voucher for reimbursement of <br />registration fees. <br />MEALS included in registration fees cannot be <br />claimed for reimbursement. This applies whether <br />claiming per diem, actual or Class C meals. <br />INCIDENTAL BUSINESS EXPENSE <br />Taxi Fares (receipt required if over $25 per <br />trip) <br />Tips to Taxi Drivers (reasonable, not greater <br />than 15% of the fare per trip) <br />Tolls, storage or parking fees (receipts <br />required in excess of $25) <br />rn <br />• Communication expense (i.e. telephone /_fax / <br />telegraph / internet access: receipts required). <br />Must state on travel voucher "State Business" <br />• Tips for mandatory valet parking (not more than <br />$1 per occasion) <br />• Portage charges (not more than $1 per bag, up <br />to $5 per occasion) <br />• Registration fees (receipts required) <br />• Airfare (contract carrier unless justified, when <br />applicable) <br />• Rental vehicles (contract carrier unless <br />justified) <br />NON-REFUNDABLE TRAVEL EXPENSE <br />* Personal organizational membership dues <br />* Expense for the sole purpose of taking a <br />Career Service or other job placement or <br />professional exam. <br />* Acceptance of personal award which is <br />funded from non -state funds. <br />* Partisan / political / social travel <br />* Nongovernmental business <br />* Travel accommodations club membership <br />dues <br />TRAVEL REIMBURSEMENT <br />Travelers must file ALL travel expenses on the State <br />of Florida Voucher for Reimbursement of Traveling <br />Expenses Form DFS -AA -l5. Complete the Voucher <br />Reimbursement of Traveling Expenses form and <br />submit all required receipts. Travelers are to file <br />documentation with Administrative Services within <br />five (5) working days after the end of the travel peri- <br />od. If using a State of Florida purchasing card ("P - <br />Card"), time periods for submitting documentation <br />may be shorter due to State regulations. Please refer <br />to your purchasing card guidelines for additional <br />information regarding use. <br />Updated November 19, 2015 <br />The <br />Travel <br />Navigator <br />ExeCudye OMce <br />of the <br />Governor <br />State of Florida <br />