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OUTSIDE AGENCY FUNDING POLICY 1. In early March of each year, the Budget Office sends out application packets for the upcoming budget year. These packets are sent out to all quasi -nonprofit agencies that received funding in the current year. 2. . Completed application packets and all additional documentation must be submitted to the Budget Office by May 9' in order to be considered for funding in the upcoming budget. 3. The application packets can be seen in Attachment A to this document. The application Includes a description of the countywide purpose for the funds requested, a listing of the organization's board of directors, salary information, and various financial forms. 4. In September each year, the Board of Commissioners holds a Preliminary Budget Hearing and a Final Budget Hearing in order to legally adopt the Operating Budget for the next fiscal year. Each of these is a public hearing, and is advertised to the public prior to the meeting. Once the budget is legally adopted, the Budget Office will notify each agency of its allocation. C. Quasi -Nonprofit Responsibilities After Award of Funding In the event a contractual agreement or grant requirement addresses these issues, such agreement or grant will govern quasi -nonprofit agency responsibilities. Otherwise, these agencies fall under the same guidelines as nonprofit organizations in this policy. 2. Each Quasi -Nonprofit Agency receiving funding in FY2017-18 will be reauired to execute an -- Indian River County grant contract. 111. Children's Services Agencies: On May 13, 1997, the Board of Commissioners adopted Ordinance No. 97-17, which created the Children's Services Advisory Committee (formerly known as the Children's Services Network). This ordinance provides the guidelines for funding Children's Services agencies. Some additional rules and guidelines are provided by this policy relating to reimbursable expenditures for outside agencies. In the event of a conflict between this policy and the ordinance, the ordinance will supersede. The Human Services Department administers the Children's Services network, and thus sets policies for these agencies. However, the Office of Management & Budget reviews all requests for reimbursement. Proper documentation of expenses is required as outlined in the policy for nonprofit agencies. Additionally, these expenses will be reviewed to ensure theywere incurred In order to provide the program approved by the Children's Services Advisory Committee and the Board of Commissioners. A. Total Children's Services Funding Allocation The Children's Services ordinance enumerates a funding level for Children's Services agencies. For the first three fiscal years, this level was set at specific dollar amounts. For fiscal years 1998/99,1999/2000, and 2000/01 these amounts were $300,000, $500,000, and $750,000, respectively. For fiscal year 2001/2002 and future years, this amount will be determined based on an upper limit of 0.125 mills. However, a cap of $900,000 has been placed on the Children's Services Advisory Committee until the needs assessment and Approved 2/19/02 Coding: Words/letters underscored are additions to text; words/letters in stmlethreetformat are deletions to text. Revision #1 Approved 11/3/2009 Page 6 P151