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g. As required by the Reference Guide for State Expenditures, reimbursement for travel <br /> must be in accordance with section 112.061, Florida Statutes, which includes submission of the claim on <br /> the approved state travel voucher. <br /> (9) RECORDS <br /> a. As a condition of receiving state financial assistance, and as required by sections <br /> 20.055(6)(c) and 215.97(5)(b). Florida Statutes, the Division, the Chief Inspector General of the State of <br /> Florida, the Florida Auditor General, or any of their authorized representatives, shall enjoy the right of <br /> access to any dooumento, financial stabamento, popara, or other records of the Recipient which are <br /> pertinent to this Agreement, in order to make audits, examinations, excerpts, and transcripts. The right of <br /> access also includes timely and reasonable access to the Recipient's personnel for the purpose of <br /> interview and discussion related to such documents. For the purposes of this section, the term "Recipient" <br /> includes employees or agents, including all subcontractors or consultants to be paid from funds provided <br /> under this Agreement. <br /> b. The Recipient shall maintain all records related to this Agreement for the period of <br /> time specified in the appropriate retention schedule published by the Florida Department of State. <br /> Information regarding retention schedules can be obtained at: http:0dou.myf|orida.cnm/|ibnory+ <br /> anohivea/reoonda'manogemont/qenena|'vacunda'sohedu|eo/. <br /> c. Florida's Government in the Sunshine Law(Section 286.011, Florida Statutes) <br /> provides the citizens of Florida with a right of access to governmental proceedings and mandates three, <br /> basic requirements: (1) all meetings of public boards or commissions must be open to the public; (2) <br /> reasonable notice of such meetings must be given; and (3) minutes of the meetings must be taken and <br /> promptly recorded. The mere receipt of public funds by a private entity, standing e|one, is insufficient to <br /> bring that entity within the ambit of the open government requirements. However, the Government in the <br /> Sunshine Law applies to private entities that provide services to governmental agencies and that act on <br /> behalf of those agencies in the agencies' performance of their public duties. If a public agency delegates <br /> the performance of its public purpose to a private entitythen, to the extent that private entity is <br /> performing that public purpose, the Government in the Sunshine Law applies. For example, if a volunteer <br /> fire department provides firefighting services to a governmental entity and uses facilities and equipment <br /> purchased with public funds, then the Government in the Sunshine Law applies to board of directors for <br /> that volunteer fire department. Thus, to the extent that the Government in the Sunshine Law applies to <br /> the Recipient based upon the funds provided under this Agreement, the meetings of the Recipient's <br /> governing board or the meetings of any subcommittee making recommendations to the governing board <br /> may be subject to open government requirements. These meetings shall be publicly noticed, open to the <br /> public, and the minutes of all the meetings shall be public records, available to the public in accordance <br /> with Chapter 119, Florida Statutes. <br /> 4 <br />