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Absent prior approval from the Division, the cost of any hotel accommodation shall not exceed $150 per night. Travel �reimbursement Forms: Unless the Recipient has received prior approval from the Florida Department of Financial Services ("DFS"), the Recipient shall use the travel forms incorporated by reference in Rule 691-42.003, Florida - Administrative Code. Those forms include: ® The Authorization to Incur Travel Expense, Form DFS-AA-13; ® The Application for Advance on Travel Expenses, Form DFS-AA-25; and, ® The Voucher for Reimbursement of Travel Expenses, Form DFS-AA-15. If the Recipient has not received permission from DFS to use an alternate form, and if the Recipient submits a request for reimbursement without including the applicable DFS forms listed above,then the Division shall not provide any reimbursement for that travel. Planning: Planning spans all five National Preparedness Goal (the Goal) mission areas and provides a baseline for determining potential threats and hazards, required capabilities, required resources, and establishes a framework for roles and responsibilities. Planning provides a methodical way to engage the whole community in the development of a strategic, operational, and/or community-based approach to preparedness. Plans shall have prior review and approval from the respective DEM program area. Funds may not be reimbursed for any plans that are not approved. Program funds may be used to develop or enhance emergency management planning activities. Some examples include: ® Emergency Management/Operation Plans; ® Communications Plans; ® Continuity/Administrative Plans; ® Whole Community Engagement/Planning; ® Resource Management Planning; ® Evacuation planning; ® Recovery Planning; and, • Credentialing and Validation. If the Recipient seeks reimbursement for planning activities, then the following shall be submitted: ® Copies of contracts, Memorandum of Understandings or agreements with consultants or sub- contractors providing services; ® Documentation that clearly indicates hours worked for full or part-time staff or contractors/consultants and proof employee was paid; ® Time and attendance forms for full or part-time staff or contractors/consultants who participated in the planning; ® Invoice from any consultant/contractor involved in the planning(Note-grant agreement must be referenced on the invoice); ® Copies of all planning materials and work product(e.g. meeting documents, copies of plans); ® If a meeting was held by Recipient,an agenda and signup sheet with meeting date must be included; ® . Proof of payment(e.g. canceled check, electronic funds transfer, credit card statement and _payment to credit card company for that statement); 32