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- l • Complete Debarment form for any contractors/consultants; • Proof of purchase methodology(e.g. sole source, state contract, competitive bid results); • Invoices and proof of payment for Travel costs(e.g., airfare, mileage, per diem, hotel) related to planning activities; and, • If billing for overtime and/or backfill, provide documentation that list attendee names, department, #of hours spent at training, hourly rate and total amount paid to each attendee. Operational: EMPA Program funds may be used for all emergency management operations, staffing, and other day-to- day activities in support of emergency management. Personnel costs, including salary, overtime, compensatory time off, and associated fringe benefits, are allowable costs with EMPA program funds. The quarterly minimum acceptable standard is to have the qualified staffing level for the county based upon Rules 27P-11.004 and 27P-11.0061 (definition below). Each Emergency Management staff person must be available to work the number of hours and assume the responsibilities for the duties in their official position description as well as provide the coordination and support for all incidents within the jurisdiction on a 24 hour basis. Personnel costs 27P-11.004, 27P-11.0061: (1) Counties with populations of 75,000 or more must have a full time emergency management director. Counties with populations of less than 75,000 or party to an interjurisdictional emergency management agreement entered into pursuant to Section 252.38(3)(b), F.S., that is recognized by the Governor by executive order or rule, are encouraged to have a full time director. However, as a minimum, such a county must have an emergency management coordinator who works at least 20 hours a week in that capacity. "Full-time Emergency Management Director" means a single professional emergency management program Administrator working full-time as identified in the position description established by the governing body of the jurisdiction. (2)The county must have an emergency management program that has been approved by the Division of Emergency Management. Program approval shall require: compliance with appropriate federal and state laws, rules and regulations; satisfactory completion of work elements of the previous year; and, a current proposal containing work elements commensurate with the needs of that county and a proposed budget. Eligible"Operational" items include, but are not limited to: • Salary and Benefits • Expenses _ • Utility(electric, water and sewage)and Telephone Bills(landlines, cellular, and satellite)'- -— • Internet Service • Maintenance Agreements for equipment or services(reimbursement can only be claimed for services within the Agreement period) • General Office Supplies • Memberships and Conference Travel as it relates to the Scope of Work • Software and upgrades • Publications and Training Materials e Postage e Apparel for identification of Emergency Management Staff in the field • Fuel for Emergency Management vehicles • Food/Beverages for activations (must have Governor's Executive Order or a declared Local State of Emergency or prior approval from DEM/DFS) • Travel to/from meetings and conferences related to emergency management • Travel to training and/or exercises related to emergency management • Other Personal/Contractual Services 33