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2017-150
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2017-150
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Last modified
10/6/2017 11:10:11 AM
Creation date
10/6/2017 11:08:54 AM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
10/10/2017
Control Number
2017-150
Agenda Item Number
Fairgrounds
Entity Name
Vero Beach Antique Extravaganza
Subject
Vendor based public antique show
Area
Indian River County Fairgrounds
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*A phone deposit was made on 9/21/17 for the amount of$2,640.23. The balance of <br /> the rental fee set forth above and any remaining payments, including any expenses, <br /> charges or other fees described in this License Agreement shall be due thirty (30) days <br /> prior to the Event. Any incidental charges or fees not included in this Agreement at the <br /> time of execution shall be due within five(5) business days of the conclusion of the Event <br /> as described in B.1.b. <br /> (b) A Damage Deposit of$250.00 shall be submitted no later than 30 days prior to the Event. <br /> The Damage Deposit shall be applied against the fees, costs, expenses, charges and/or <br /> delinquent payments described herein, and against any costs of repair or replacement of <br /> damages to the Fairgrounds that directly or indirectly result from the Event, whether <br /> caused by Applicant or Applicant's employees, invitees, licensees, contractors, assignees, <br /> contestants, exhibitors or performers, or others on the Premises at Applicant's direction or <br /> invitation. The County's use of the Damage Deposit or any other sum described herein <br /> shall in no way constitute a waiver of any other right the County may have at law or <br /> equity. The Damage Deposit, to the extent unused, shall be returned to Applicant. <br /> (c) Applicant shall pay 15% of all fees charged to concessionaires, including but not limited <br /> to food and merchant vendors. This fee shall be paid to the County within five (5) <br /> business days of the conclusion of the Event as described in B.1.b. This fee has been <br /> waived for this contract. Future events will be subject to the fee described above. <br /> 4. The Applicant shall provide to the County information as to the total ticket sales at 30, 15, 7 and <br /> 3 days prior to the Event. The County reserves the right to cap ticket sales depending on the <br /> capacity of the Premises and the Fairgrounds or because of law enforcement, sanitation, traffic <br /> control or due to other public safety issues. <br /> 5. Applicant shall be financially responsible for all charges for all materials, personnel, services and <br /> equipment that the county furnishes for the Event. Applicant shall also be financially responsible <br /> for all charges for all materials, personnel, services and equipment that are provided by non- <br /> county agencies associated with this Event(i.e., stagehands, sound/light companies, ushers). <br /> 6. This License Agreement is not a permit. As set forth in sections 205.04 (Permits), 205.08 <br /> (Festivals) and 205.09 (Sale and Consumption of Alcoholic Beverages at Designated <br /> Recreational Facilities), of the Indian River County Code of Ordinances, the Applicant must <br /> obtain the necessary fairgrounds use permit, festival permit and alcohol permit, which <br /> collectively require the Applicant to timely obtain approvals of plans, including but not limited <br /> to, adequate sanitation facilities and sewage disposal, parking facilities, transportation of patrons, <br /> adequate medical facilities, adequate security and traffic control. Applicant shall be responsible <br /> for all costs associated with such facilities and services. <br /> 7. The County shall have the right to determine in its sole discretion the level of County staff <br /> necessary to service the facilities during the License Duration. Applicant shall be responsible for <br /> all additional costs for County staff and Applicant may request additional staff as needed. <br /> 8. Applicant's failure to make any of the payments required hereunder in a timely manner shall <br /> constitute a material breach and shall result in the immediate termination of this License <br /> FairgrounLicense Agreement—for February 21-25,2018 Page 4 of 12 <br /> Initials . September 21,2017 <br />
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