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2017-143
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2017-143
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Last modified
10/6/2017 1:01:55 PM
Creation date
10/6/2017 1:01:54 PM
Metadata
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Template:
Official Documents
Official Document Type
Grant
Approved Date
10/03/2017
Control Number
2017-143
Agenda Item Number
8.K.
Entity Name
Division of Library and Information Services, State of Florida
Subject
State Aid to Libraries Grant Agreement
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13. Repayment.All refunds or repayments to be made to the Department under this agreement are to be <br /> made payable to the order of"Department of State" and mailed directly to the following address: <br /> Florida Department of State, Attention: Marian Deeney, Division of Library and Information <br /> Services, 500 South Bronough Street, Mail Station#9D, Tallahassee, FL 32399. In accordance with <br /> Section 215.34(2),Florida Statutes, if a check or other draft is returned to the Department for <br /> collection, Recipient shall pay to the Department a service fee of$15.00 or five percent(5%) of the <br /> face amount of the returned check or draft, whichever is greater. <br /> 14. Single Audit Act. Each grantee, other than a grantee that is a State agency, shall submit to an audit <br /> pursuant to Section 215.97,Florida Statutes. See Attachment A for additional information regarding <br /> this requirement. If a Grantee is not required by law to conduct an audit in accordance with the <br /> Florida Single Audit Act because it did not expend at least$750,000 in state financial assistance, it <br /> must submit a Financial Report on its operations pursuant to Section 257.41(3), Florida Statutes <br /> within nine months of the close of its fiscal year. <br /> 15. Retention of Accounting Records. Financial records, supporting documents, statistical records and <br /> all other records, including electronic storage media pertinent to the Project, shall be retained for a <br /> period of five (5) fiscal years after the close out of the grant and release of the audit. If any litigation <br /> or audit is initiated or claim made before the expiration of the five-year period, the records shall be <br /> retained for five fiscal years after the litigation, audit or claim has been resolved. <br /> 16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records <br /> of expenditures, copies of reports, books, and related documentation available to the Division or a <br /> duly authorized representative of the State of Florida for inspection at reasonable times for the <br /> purpose of making audits, examinations, excerpts and transcripts. <br /> 17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to <br /> unilaterally cancel this Agreement in the event that the Grantee refuses public access to all <br /> documents or other materials made or received by the Grantee that are subject to the provisions of <br /> Chapter 119,Florida Statutes, known as the Florida Public Records Act. The Grantee must <br /> immediately contact the Division's Contract Manager for assistance if it receives a public records <br /> request related to this Agreement. <br /> 18. Noncompliance.Any Grantee that is not following Florida Statutes or rules, the terms of the grant <br /> agreement, Florida Department of State policies and guidance, local policies, or other applicable <br /> law or that has not submitted required reports or satisfied other administrative requirements for <br /> other Division of Library and Information Services grants or grants from any other Office of <br /> Cultural, Historical, and Information Programs (OCHIP) Division will be in noncompliance status <br /> and subject to the OCHIP Grants Compliance Procedure. OCHIP Divisions include the Division of <br /> Cultural Affairs, the Division of Historical Resources, and the Division of Library and Information <br /> Services. Grant compliance issues must be resolved before a grant award agreement may be <br /> executed and before grant payments for any OCHIP grant may be released. <br /> State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 4 of 15 <br /> Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 07-2017. <br />
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