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2017-143
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2017-143
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Last modified
10/6/2017 1:01:55 PM
Creation date
10/6/2017 1:01:54 PM
Metadata
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Template:
Official Documents
Official Document Type
Grant
Approved Date
10/03/2017
Control Number
2017-143
Agenda Item Number
8.K.
Entity Name
Division of Library and Information Services, State of Florida
Subject
State Aid to Libraries Grant Agreement
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7. Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any entity that <br /> receives a payment from the State of Florida that may be subject to 1099 reporting. The Department <br /> of Financial Services (DFS) must have the correct Taxpayer Identification Number (TIN) and other <br /> related information in order to report accurate tax information to the Internal Revenue Service <br /> (IRS). To register or access a Florida Substitute Form W-9 visit flvendor.myfloridacfo.com/. A <br /> copy of the Grantee's Florida Substitute Form W-9 must be submitted by the Grantee to the <br /> Division with the executed Agreement. <br /> 8. Financial Consequences. The Department shall apply the following financial consequences for <br /> failure to perform the minimum level of services required by this Agreement in accordance with <br /> Sections 215.971 and 287.058, Florida Statutes: <br /> Should the library fail to provide free library service to the public or to be open for at least 40 <br /> hours per week, it will no longer be eligible to receive State Aid to Libraries grant funding, and its <br /> funding will be reduced to zero. <br /> Payment will be withheld if Deliverables are not satisfactorily completed. <br /> 9. Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of <br /> State Aid to Libraries Grant funding for activities and publications supported by grant funds. Any <br /> announcements, information, press releases, publications, brochures, videos, web pages, programs, <br /> etc. created as part of a State Aid to Libraries Grant project must include an acknowledgment that <br /> State Aid to Libraries Grant funds were used to create them. <br /> Use the following text: <br /> "This project has been funded under the provisions of the State Aid to Libraries Grant program, <br /> which is administered by the Florida Department of State's Division of Library and Information <br /> Services." <br /> 10. Non-allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under <br /> this agreement solely for the purposes for which they were authorized and appropriated. <br /> Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined <br /> in the Department of Financial Services' Reference Guide for State Expenditures (incorporated by <br /> reference), which are available online at myfloridacf'o.conVaadir/reference_guide. <br /> Grant funds may not be used for the purchase or construction of a library building or library quarters <br /> 11. Travel Expenses. The Subgrantee must pay any travel expenses, from grant or local matching funds, <br /> in accordance to the provisions of Section 112.061,Florida Statutes <br /> 12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, <br /> Florida Statutes, the Grantee shall refund to the State of Florida any balance of unobligated funds <br /> which has been advanced or paid to the Grantee. In addition, funds paid in excess of the amount to <br /> which the recipient is entitled under the terms and conditions of the agreement must be refunded to <br /> the state agency. Further, the recipient may expend funds only for allowable costs resulting from <br /> obligations incurred during the specified agreement period. Expenditures of state financial <br /> assistance must be in compliance with the laws, rules and regulations applicable to expenditures of <br /> State funds, including, but not limited to, the Reference Guide for State Expenditures. <br /> State Aid to Libraries Grant Agreement(Form DLIS/SA02) page 3 of 15 <br /> Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 07-2017. <br />
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