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8. Payment.
<br /> a. Payment Process. Subject to the terms and conditions established by the Agreement,the pricing per deliverable
<br /> established by the Grant Work Plan,and the billing procedures established by the Department,the Department
<br /> agrees to pay the Grantee for services rendered in accordance with Section 215.422,Florida Statutes(F.S.).To
<br /> obtain the applicable interest rate,please refer to:
<br /> http://www.myfloridacfo.com/Division/AA/Vendors/default.htm.
<br /> b. Taxes. The Department is exempted from payment of State sales and use taxes and Federal excise taxes. The
<br /> Grantee,however,shall not be exempted from paying any taxes that it is subject to,including State sales and use
<br /> taxes,or for payment by the Grantee to suppliers for taxes on materials used to fulfill its contractual obligations
<br /> with the Department.The Grantee shall not use the Department's exemption number in securing such materials.
<br /> The Grantee shall be responsible and Iiable for the payment of all its FICA/Social Security and other taxes
<br /> resulting from this Agreement.
<br /> c. Maximum Amount of Agreement. The maximum amount of compensation under this Agreement, without an
<br /> amendment,is described in the Standard Grant Agreement.Any additional funds necessary for the completion of
<br /> this Project are the responsibility of the Grantee.
<br /> d. Reimbursement for Costs.The Grantee shall be paid on a cost reimbursement basis for all eligible Project costs
<br /> upon the completion, submittal, and approval of each deliverable identified in the Grant Work Plan.
<br /> Reimbursement shall be requested on Exhibit D, Payment Request Summary Form. To be eligible for
<br /> reimbursement,costs must be in compliance with laws,rules,and regulations applicable to expenditures of State
<br /> funds, including, but not limited to,the Reference Guide for State Expenditures,which can be accessed at the
<br /> following web address:hiti'://www.m,,floridacfo.etan!aadir/reference guide(.
<br /> e. Invoice Detail. All charges for services rendered or for reimbursement of expenses authorized by the Department
<br /> pursuant to the Grant Work Plan shall be submitted to the Department in sufficient detail for a proper pre-audit
<br /> and post-audit to be performed.
<br /> f. Interim Payments. Interim payments may be made by the Department, at its discretion, if the completion of
<br /> deliverables to date have first been accepted in writing by the Department's Grant Manager.
<br /> g. Final Payment Request.A final payment request should be submitted to the Department no later than sixty(60)
<br /> calendar days following the completion date of the Agreement to ensure the availability of funds for payment.
<br /> However,all work performed pursuant to the Grant Work Plan must be performed on or before the completion
<br /> date of the Agreement.
<br /> h. Annual Appropriation Contingency. The State of Florida's performance and obligation to pay under this
<br /> Agreement is contingent upon an annual appropriation by the Legislature.This Agreement is not a commitment
<br /> of future appropriations. Authorization for continuation and completion of work and any associated payments
<br /> may be rescinded,with proper notice,at the discretion of the Department if the Legislature reduces or eliminates
<br /> appropriations.
<br /> i. Interest Rates.All interest rates charged under the Agreement shall be calculated on the prevailing rate used by
<br /> the State Board of Administration.
<br /> 9. Documentation Required for Cost Reimbursement Grant Agreements and Match.
<br /> If Cost Reimbursement or Match is authorized in Attachment 2,Special Terms and Conditions,the following
<br /> conditions apply.Supporting documentation must be provided to substantiate cost reimbursement or match
<br /> requirements for the following budget categories:
<br /> a. Salary/Wages. Grantee shall list personnel involved,position classification, direct salary rates, and hours spent
<br /> on the Project in accordance with Attachment 3,Grant Work Plan in their documentation for reimbursement or
<br /> match requirements.
<br /> b. Overhead/Indirect/General and Administrative Costs.If the Grantee is being reimbursed for or claiming match
<br /> for multipliers, all multipliers used(i.e., fringe benefits, overhead, indirect, and/or general and administrative
<br /> rates)shall be supported by audit.If the Department determines that multipliers charged by the Grantee exceeded
<br /> the rates supported by audit,the Grantee shall be required to reimburse such funds to the Department within thirty
<br /> (30)calendar days of written notification.Interest shall be charged on the excessive rate.
<br /> c. Contractual Costs (Subcontract'r . Match or reimbursement requests for payments to subcontractors must be
<br /> substantiated by copies of invoices with backup documentation identical to that required from the Grantee.
<br /> Subcontracts which involve payments for direct salaries shall clearly identify the personnel involved,salary rate
<br /> per hour,and hours spent on the Project.All eligible multipliers used(i.e., fringe benefits,overhead, indirect,
<br /> and/or general and administrative rates)shall be supported by audit. If the Department determines that multipliers
<br /> charged by any subcontractor exceeded the rates supported by audit,the Grantee shall be required to reimburse
<br /> such funds to the Department within thirty(30)calendar days of written notification. Interest shall be charged on
<br /> Attachment 1
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<br /> Rev.7/28/2017
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