|
the excessive rate. Nonconsumable and/or nonexpendable personal property or equipment costing$1,000 or more
<br /> purchased for the Project under a subcontract is subject to the requirements set forth in Chapters 273 and/or 274,
<br /> F.S.,and Chapter 69I-72,Florida Administrative Code(F.A.C.)and/or Chapter 691-73,F.A.C.,as applicable.The
<br /> Grantee shall be responsible for maintaining appropriate property records for any subcontracts that include the
<br /> purchase of equipment as part of the delivery of services. The Grantee shall comply with this requirement and
<br /> ensure its subcontracts issued under this Agreement, if any, impose this requirement, in writing, on its
<br /> subcontractors.
<br /> i. For fixed-price (vendor) subcontracts, the following provisions shall apply: The Grantee may
<br /> award,on a competitive basis,fixed-price subcontracts to consultants/contractors in performing the
<br /> work described in Attachment 3,Grant Work Plan.Invoices submitted to the Department for fixed-
<br /> price subcontracted activities shall be supported with a copy of the subcontractor's invoice and a
<br /> copy of the tabulation form for the competitive procurement process(e.g.,Invitation to Bid,Request
<br /> for Proposals, or other similar competitive procurement document) resulting in the fixed-price
<br /> subcontract. The Grantee may request approval from the Department to award a fixed-price
<br /> subcontract resulting from procurement methods other than those identified above.In this instance,
<br /> the Grantee shall request the advance written approval from the Department's Grant Manager of the
<br /> fixed price negotiated by the Grantee.The letter of request shall be supported by a detailed budget
<br /> and Scope of Services to be performed by the subcontractor.Upon receipt of the Department Grant
<br /> Manager's approval of the fixed-price amount,the Grantee may proceed in finalizing the fixed-price
<br /> subcontract.
<br /> ii. If the procurement is subject to the Consultant's Competitive Negotiation Act under section
<br /> 287.055,F.S.or the Brooks Act,the Grantee must provide documentation clearly evidencing it has
<br /> complied with the statutory or federal requirements.
<br /> d. Travel. All requests for match or reimbursement of travel expenses shall be in accordance with Section 112.061,
<br /> F.S.
<br /> e. Direct Purchase Equipment.For the purposes of this Agreement,Equipment is defined as capital outlay costing
<br /> $1,000 or more. Match or reimbursement for the Grantee's direct purchase of equipment is subject to specific
<br /> approval of the Department, and does not include any equipment purchased under the delivery of services to be
<br /> completed by a subcontractor. Include copies of invoices or receipts to document purchases, and a properly
<br /> completed Property Reporting Form.
<br /> f. Rental/Lease of Equipment—Match or reimbursement requests for rental/lease of equipment must include copies
<br /> of invoices or receipts to document charges.
<br /> g. Miscellaneous/Other Expenses. If miscellaneous or other expenses, such as materials, supplies, non-excluded
<br /> phone expenses, reproduction,or mailing,arc reimbursable or available for match or reimbursement under the
<br /> terms of this Agreement,the documentation supporting these expenses must be itemized and include copies of
<br /> receipts or invoices. Additionally, independent of the Grantee's contract obligations to its subcontractor, the
<br /> Department shall not reimburse any of the following types of charges:cell phone usage,attorney's fees or court
<br /> costs,civil or administrative penalties,or handling fees,such as set percent overages associated with purchasing
<br /> supplies or equipment.
<br /> h. Land Acquisition.Reimbursement for the costs associated with acquiring interest and/or rights to real property
<br /> (including access rights through ingress/egress easements, leases, license agreements, or other site access
<br /> agreements;and/or obtaining record title ownership of real property through purchase)must be supported by the
<br /> following,as applicable: Copies of Property Appraisals,Environmental Site Assessments, Surveys and Legal
<br /> Descriptions, Boundary Maps, Acreage Certification, Title Search Reports, Title Insurance, Closing
<br /> Statements/Documents,Deeds,Leases,Easements,License Agreements,or other legal instrument documenting
<br /> acquired property interest and/or rights. If land acquisition costs are used to meet match requirements,the Grantee
<br /> agrees that those funds shall not be used as match for any other Agreement supported by State or Federal funds.
<br /> 10. Status Reports.
<br /> The Grantee shall submit status reports quarterly,unless otherwise specified in the Attachments,on Exhibit A,
<br /> Progress Report Form,to the Department's Grant Manager describing the work performed during the reporting
<br /> period,problems encountered,problem resolutions,scheduled updates,and proposed work for the next reporting
<br /> period. Quarterly status reports are due no later than twenty(20)calendar days following the completion of the
<br /> quarterly reporting period. For the purposes of this reporting requirement,the quarterly reporting periods end on
<br /> March 31,June 30,September 30 and December 31. The Department will review the required reports submitted
<br /> by the Grantee within thirty(30)days.
<br /> Attachment 1
<br /> 4 of 12
<br /> Rev.7/28/2017
<br />
|