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Board of County Commissioners Meeting Minutes - Final September 19, 2017 Office Supplies Recommended Action: The Indian River County Sheriff Deryl Loar Recommends Authorization for Expenditure from the Criminal and Sex Offender Registrant Fee Account. Attachments: Sheriff Deryl Loar Letter dated August 21, 2017 Sheriff Dcryl Loar presented the Sheriff Office's annual request to expend $19,300 from the Criminal and Sex Offender Registrant Fee Account to purchase Offender Watch Sex Offender Notification software and registrant office supplies. Ile noted that the binds must be utilized by September 30, 2017. A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Zorc, to approve the Indian River County Sheriffs Office request to utilize $19,300 from the Criminal and Sex Offender Registrant Fee account to purchase the annual subscription for Offender Watch Sex Offender Notification software, and registrant office supplies. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc 9.B. 17-0965 Indian River County Sheriff Deryl Loar: Discussion on Budget Amendment Sheriff Deryl Loar announced that the Sheriffs Office had implemented the Alpha -Bravo shift to maintain public safety before, during, and after Hurricane Irma. Hc announced that due to the accrual of 14,200 hours of overtime since September 7, 2017, there was a shortage of dollars to make payroll. He detailed the payroll periods and noted that the fiscal year-end funds encumbered to make improvements in the Sheriff's Office had instead been absorbed into the September 15, 2017 payroll. Sheriff Loar requested that the Board allocate an estimated $950,000 to allow him to meet payroll, and reminded the Board that the Florida Emergency Management Agency (FEMA) would reimburse the County for eligible emergency expenses. An extended discussion ensued, as the Commissioners sought and received further information from Sheriff Loar on the emergency overtime and his budget. Commissioner Solari noted that there was a lack of documentation with regards to the Sheriff's request for the $950,000. County Administrator Jason Brown stated that staff would need to receive all the necessary documentation to justify the requested budget allocation, and discussed FEMA's rules regarding reimbursable expenses. Commissioner Solari offered an analysis of the Sheriff's payroll needs, and deduced that $290,000 would suffice for the Sheriff to make the next payroll. 1 le stated that the Sheriff could thereafter produce documentation for the balance of his request. Indian River County Florida Page 17