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USE OF ADMINISTRATION BUILDING MEETING ROOMS The Board reviewed the following memo dated 1/20/93: TO: Board of County Commissioners DATE: January 25, 1993 FILE: THRU: James E. Chandler 376e County Administratdr SUBJECT: USE OF BUILDING MEETINGATION ROOMS FROM Randy Dowling Asst. to County Administrator REFERENCES: The County Administrator's office has recently received written requests from the Provisional League of Women Voters of Indian River County and the Democratic Executive Committee to use meeting rooms in the County Administration Building once a month. The County's unwritten policy is to reject such requests unless the requesting organization is a public agency such as a school board, a city, a special district, State Legislature, etc. The Administrator's office schedules the first, second, and third floor conference rooms and .the Commission Chambers, and has been consistently applying the unwritten policy. If the Board concurs, staff will continue this policy, and therefore only schedule public agencies. Administrator Chandler explained that the unwritten policy that we have been following is to reserve the above mentioned meeting rooms only for public agency or governmental use. There has been no problem, but lately we have received more and more requests from non-governmental agencies to use the room. At this point staff is asking if the Commission concurs that we proceed to follow that unwritten policy. Commissioner Eggert noted that there have been some conflicts in scheduling committee meetings. MOTION WAS MADE BY Commissioner Eggert, SECONDED by Commissioner Tippin, that the Board direct staff to maintain the present policy, and perhaps even incorporate it into written policy. Under discussion, Commissioner Adams asked if there are other meeting places that could be used for outside groups, and the libraries, community centers and Heritage Center were mentioned as possibilities. 25 Boa _ 88 pnt 704 1993