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With Board approval, the funds will be utilized to complete the <br />Scope of Work contained in the agreement within the allowed time <br />frames and the increase would be used to purchase a computer with <br />software to be used exclusively with the Emergency Information <br />System in the emergency management program. <br />Due to a delay at the Florida Department of Community Affairs, we <br />are receiving the proposed funding later than usual in terms of the <br />fiscal year. Even though the delay has placed us well into the <br />second quarter, we remain eligible to receive all proposed funding <br />allowable within the agreement on an annualized basis for the full <br />current fiscal year. <br />Staff recommends that the funds be utilized in the Division of <br />Emergency Management budget (208) with $14,641 for salaries in <br />account 011.12; $9,726 -in account 039.02; and $2,500 in account <br />039.99. This action would be consistent with utilization of these <br />grant funds in prior fiscal years. Staff also seeks approval to <br />use $5,099 of the $6,000 increase to purchase the following <br />computer hardware/software: <br />EQUIPMENT ESTIMATED COST <br />386/40 CPU w/math coprocessor $1,016 <br />VGA Card & Monitor 350 <br />4 MEG Memory Addition 208 <br />120 MEG Hard Drive 400 <br />Windows 3.1 Software 300 <br />*EIS/Windows Software 2,500 <br />Installation Setup/Labor 325 <br />GRAND TOTAL $501099 <br />* Emergency Information System software license is in place. This <br />is an upgrade which will enhance the emergency management software. <br />ALTERNATIVES AND ANALYSIS: <br />The allocation of funds is based on monitoring reports and an on- <br />site inspection of the local Emergency Management program which is <br />conducted by the Florida Department of Community Affairs. During <br />the last program analysis and evaluation, the Division of Emergency <br />Management received the maximum allowable score by the review <br />committee. Acceptance and approval of this agreement by the Board <br />will allow. this department to continue to improve and expand <br />current programs. <br />RECOMMENDATION: <br />Staff recommends approval of the FY -92/93 Emergency Management <br />Assistance ,Agreement and grant revenue utilization as stated. <br />Staff also requests the Board authorize the Chairman to execute the <br />appropriate documents to secure the funding of $31,966 as proposed <br />and allocated. <br />ON MOTION by Commissioner Eggert, SECONDED by <br />Commissioner Macht, the Board unanimously (4-0, <br />Commissioner Bird being absent) approved the FY 92- <br />93 Emergency Management Assistance Agreement and <br />grant revenue utilization, in order to secure <br />funding in the amount of $31,966.00 from the State <br />of Florida, as recommended by staff. <br />AGREEMENT IS ON FILE <br />IN THE OFFICE OF THE CLERK TO THE BOARD <br />39 <br />MAR - 2 19,93 BOOK 8� PnF 96� <br />