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2018-040
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2018-040
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Last modified
3/2/2018 11:02:45 AM
Creation date
3/2/2018 11:02:23 AM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
02/17/2018
Control Number
2018-040
Agenda Item Number
Fairgrounds
Entity Name
Viera, Ruviela
Cendejas, Erik
Subject
Wedding Reception
Area
County Fairgrounds
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B. PREMISES <br />This Agreement applies to all private parties for the use of the Fairgrounds, particularly the Expo <br />Building (15 hours) and associated parking acreage (Exhibit A), including amenities (60 tables, 480 <br />chairs, up to 6 stage risers, midway electric, serving carts) and staff, (the "Premises"), which Applicant <br />acknowledges to be sufficient, as is, for its intended purpose and/or use contemplated hereunder. <br />C. LICENSE DURATION <br />Applicant may use and have access to the Premises for a period, described in Section A ("License <br />Duration"), which License Duration shall include Event set-up, removal and clean-up. Where the <br />Applicant requires additional hours, Applicant is required to pay $125 per hour. Facilities shall be <br />restored to their original condition and all activities ceased by the time referenced in the Agreement. <br />For each quarter hour after, the Applicant will be charged a fee of $50.00 per quarter hour. <br />D. AUTHORIZED USE, TERMS,& CONDITIONS: <br />1. The Premises are to be used by Applicant for the event described in detail under Section A, (the <br />"Event"), and the Event shall be used for no other purpose whatsoever, unless prior written <br />approval is requested in writing by Applicant and given by the County which approval shall be <br />subject to availability but not be unreasonably withheld, conditioned, or delayed so long as such <br />request is submitted at least 90 days prior to the beginning of the License Duration. Such change <br />may result in a modification of the insurance requirements set forth in D. 17. <br />2. RENTAL FEE & PAYMENT <br />Applicant agrees to pay to the County as rent, costs, expenses and taxes for the use of the Premises: <br />(a) Rental fee in the amount of $3,800.00+tax' (plus any additional charges imposed at the <br />request of the Applicant). The balance of the rental fee set forth above and any additional <br />hourly charges requested by the Applicant shall be due thirty (30) days prior to the Event. <br />(b) Additional hours requested by the Applicant and balance due are described in Exhibit B. <br />(c) A minimum of TWENTY-FIVE percent (25%), of the entire rental fee ("Event Deposit") is <br />due upon execution of this .License Agreement. <br />(d) Any incidental charges or fees not included in this Agreement at the time of execution shall <br />be due within five (5) business days of the conclusion of the Event as described in Exhibit <br />B. <br />(e) Applicant's failure to make any of the payments required hereunder in a timely manner <br />shall constitute a material breach and shall result in the immediate termination of this <br />License Agreement. All fees, costs and expenses, including, without limitation, attorney's <br />fees, incurred by the County in the collection of any payment due hereunder shall be <br />reimbursed by Applicant. <br />DAMAGE DEPOSIT <br />A Damage Deposit as described in Exhibit B shall be submitted no later than 30 days prior to the <br />Event. The Damage Deposit shall be applied against the fees, costs, expenses, charges and/or <br />delinquent payments described herein, and against 'any costs of repair or replacement of damages <br />to the Fairgrounds that directly or indirectly result from the Event, whether caused by Applicant <br />or Applicant's employees, invitees, licensees, contractors, assignees, contestants, exhibitors or <br />performers, or others on the Premises at Applicant's direction or invitation. The County's use of <br />the Damage Deposit or any other sum described herein shall in no way constitute a waiver of any <br />Fairgrou 1r License Agreement <br />Initials M <br />AGREEMEN7> <br />Date <br />Page 2 of 10 <br /><DATE OF <br />
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