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TIMETABLE 1. RFP applications will be emailed to all interested parties. It is imperative that all interested parties provide the Executive Director with current and accurate email addresses: Bradley.Bernauer(@flhealth.gov. 2. Applicants Orientation Conference. April 5, 2018, 12:00 p.m. The Orientation Conference will be held in the Indian River County Administration Complex, 1800 27t' Street, Vero Beach, FL., Building B, Room 131-501. All prospective applicants are required to attend. 3. Proposals Due on May 1, 2018,2:00 p.m. ONLINE VIA BidExpress.com. 4. An official authorized to bind the applicant to the proposed activity must sign the proposals. Applicant's audit should be included in the RFP (if available). 5. Copies Required. One electronic submittal through www. Bid Express. comx!s is required per program. 6. Grant Review Sub -Committee's Recommendations for Funding ar (pproved, or disapproved, by the Children's Services Advisory Committee in June 2018; and ppresented to the Board of County Commissioners at the Budget Hearings, June 2018. Z _W 7. Contract Dates are from October 1, 2018 through Sept0m15e—ir 30, 2019. DISQUALIFICATION Any one, or combination of, the two items listed belowwillydilqualify an applicant from further consideration as a qualified applicant. 1. Failure to include proof of ability to obtairinequired liability insurance having Indian River County as an additional insured, conta�ined�Ahe contract attached to the proposal. 2. Failure to submit all portions of the proposal by stated deadline. PROCEDURES AND REQUIREMENT S� • All applicants are re uired to�attend the Applicants' Orientation Conference on April 5, 2018, 12:00 p.m., Indian River C L nNAdministration Complex, 1800 27 Street, Vero Beach, Florida; Building B, Room B1-50J*A e purpose of the meeting is to go over the application, general requirements, andsfor staff-t"o respond to any questions. After this meeting all questions and answers shall b0i educed to writing, and mailed to all attendees. • All agencies, or individuals, receiving a grant will be required to mention the Children's Services Advisory Committee and Indian River County as a funder, or partial funder of the program, in all printed material and press releases. • All agencies, or individuals, receiving a $100,000 grant or more, will be required to provide Indian River County with a financial audit within 120 days after the end of the agency's fiscal year. The following items will NOT be reimbursed by the Indian River County Board of County Commissioners, or by the Children's Services Advisory Committee: • Any expense not outlined in the agency's funding application. • Capital expenses of any amount. • Cell phone charges. • Costs incurred by applicants in responding to the RFP. 129