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S'F <br />CONSENTAGENDA <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: April 4, 2018 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, County Administrator <br />Mike Smykowski, Director, Office of Management and Budget <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: First Renewal and Modification of Annual Bid 2017024 for Utility Operations <br />Warehouse Stock <br />BACKGROUND: <br />On April 4, 2017, the Board of County Commissioners awarded the annual bid for Utility <br />Operations Warehouse Stock to the two firms that bid: Core & Main (previously HD Waterworks) <br />and Ferguson Waterworks. The Board also authorized the Purchasing. Manager to renew the bid <br />for two additional one-year periods. <br />In response to the Purchasing Division's request to exercise the first renewal, both firms indicated <br />they are unable to renew at the existing pricing due to a significant change to the pricing of items <br />manufactured by Ford. Rather than rebid all 1144 individual items, staff asked both vendors to <br />provide updated pricing for the 108 Ford items. <br />Both vendors proposed increases to some prices and decreases to others. The submitted pricing <br />will result in an approximate $12,164, (or 0.7%), increase to Ferguson's original bid and a $31,010, <br />(or 4.6%), increase to Core & Main's original bid, resulting in a total annual increase of <br />expenditures of $43,174. <br />As explained in the original bid award, the extreme variance in totals between the two vendors' <br />original bids can be attributed to 84 items on Ferguson's bid priced more than 50 percent higher <br />than Core & Main, with 53 of those at least 100 percent higher. At the time of order, when exact <br />items and quantity are known, the lowest cost and availability will be used to determine vendor. <br />The summary below reflects the sum of the pricing for all items quoted per vendor. It continues to <br />be valuable to the Department of Utility Services to have more than one vendor to purchase from. <br />Bidder Location Original Annual Bid Amount Updated Bid Amount <br />Core & Main Fort Pierce $ 648,811.65 $ 679,821.98 <br />Ferguson Enterprises Fort Pierce $1,720,050.66 $1,732,215.00 <br />63 <br />