Laserfiche WebLink
Aril 1 through June 30 July 31 <br /> July 1 through September 30 October 31 <br /> October 1 through December 31 January 31 <br /> 2.Programmatic Reporting-BSIR <br /> Biannual Strategic Implementation Report <br /> After the end of each reporting period,for the life of the contract unless directed otherwise,the SAA will <br /> complete the Biannual Strategic Implementation Report in the Grants Reporting Tool(GRT) <br /> littps://www.reportinp.odr).dhs.gov. The reporting periods are January I-June 30 and July 1-December 31. <br /> Data entry is scheduled for December 1 and June I respectively. Future awards and reimbursement may be <br /> withheld if these reports are delinquent. <br /> 3.Reimbursement Requests: <br /> A request for reimbursement may be sent to your grant manager for review and approval at anytime during the <br /> contract period. The Recipient should include the category's corresponding line item number in the"Detail of <br /> Claims"form. This number can be found in the"Proposed Program Budget". A line item number is to be <br /> included for every dollar amount listed in the"Detail of Claims"form. <br /> 4.Close-out Programmatic Reporting: <br /> The Close-out Report is due to the Florida Division of Emergency Management no later than 45 calendar days <br /> after the agreement is either completed or the agreement has expired. <br /> 5.Monitoring: <br /> Florida Division of Emergency Management <br /> US Department of Homeland Security Grants Program <br /> Grant Monitoring Process <br /> Florida has enhanced state and local capability and capacity to prevent,prepare and respond to terrorist threats since 1999 through <br /> various funding sources including federal grant funds. The Florida Division of Emergency Management(FDEM)has a responsibility to <br /> track and monitor the status of grant activity and items purchased to ensure compliance with applicable SHSGP grant guidance and <br /> statutory regulations. The monitoring process is designed to assess a recipient agency's compliance with applicable state and federal <br /> guidelines. <br /> Monitoring is accomplished utilizing various methods including desk monitoring and on-site visits. There are two primary areas <br /> reviewed during monitoring activities-financial and programmatic monitoring. Financial monitoring is the review of records associated <br /> with the purchase and disposition of property,projects and contracts. Programmatic monitoring is the observation of equipment <br /> purchased,protocols and other associated records. Various levels of financial and programmatic review may be accomplished during <br /> this process. <br /> Desk monitoring is the review of projects,financial activity and technical assistance between FDEM and the applicant via e-mail and <br /> telephone. On-Site Monitoring are actual visits to the recipient agencies by a Division representative who examines records,procedures <br /> and equipment. <br /> Frequency of annual monitoring activity: <br /> Each year the FDEM will conduct monitoring for up to 50%of their sub-grantees. It is important to note that although a given grant has <br /> been closed,it is still subject to either desk or on-site monitoring for a five year period following closure. <br /> Areas that will be examined include: <br /> Management and administrative procedures, <br /> Grant folder maintenance; <br /> 1y8- 2s <br />