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Equipment accountability and sub-hand receipt procedures, <br /> Program for obsolescence; <br /> Status of equipment purchases; <br /> Status of training for purchased equipment, <br /> Status and number of response tramings conducted to include number trained; <br /> Status and number of exercises, <br /> Status of planning activity; <br /> Anticipated projected completion; <br /> Difficulties encountered in completing projects, <br /> Agency NIMS/ICS compliance documentation; <br /> Equal Employment Opportunity(EEO Status); <br /> Procurement Policy <br /> FDEM may request additional monitoring/information if the activity,or lack there of,generates questions from the region,the <br /> sponsoring agency or FDEM leadership. The method of gathering this information will be determined on a case-by-case basis. <br /> Desk monitoring is an on-going process. Recipients will be required to participate in desk top monitoring on an annual basis and as <br /> determined by the FDEM. This contact will provide an opportunity to identify the need for technical assistance(TA)and/or a site visit if <br /> the FDEM determines that a recipient is having difficulty completing their project. <br /> As difficulties/deficiencies are identified,the respective region or sponsoring agency will be notified by the program office via email. <br /> Information will include the grant recipient agency name,year and project description and the nature of the issue in question. Many of <br /> the issues that arise may be resolved at the regional or sponsoring agency level. Issues that require further TA will be referred to the <br /> FDEM for assistance. Examples of TA include but are not limited to: <br /> k Equipment selection or available vendors <br /> 1 Eligibility of items or services <br /> 4-Coordination and partnership with other agencies within or outside the region or discipline <br /> b Record Keeping <br /> 1 Reporting Requirements <br /> b Documentation in support of a Request for Reimbursement <br /> On-Site Monitoring will be conducted by the FDEM or designated personnel. On-site Monitoring visits will be scheduled in advance <br /> with the recipient agency POC designated in the grant agreement. <br /> The FDEM will also conduct coordinated financial and grant file monitoring. These monitoring visits will be coordinated with the <br /> capability review visits. Subject matter experts from other agencies within the region or state may be called upon to assist in the form of <br /> a peer review as needed. <br /> All findings related to the capability review will be documented and maintained within the FDEM. <br /> On-site Monitoring Protocol <br /> On-site Monitoring Visits will begin with those grantees that are currently spending or have completed spending for that federal fiscal <br /> year(FFY). Site visits may be combined when geographically convenient. There is a financial and programmatic on-site monitoring <br /> checklist to assist in the completion of all required tasks. <br /> ���'29 <br />