Laserfiche WebLink
Attachment I <br /> Reimbursement Check List <br /> Please Note: FDEM reserves the right to update this check list throughout the life of the grant to <br /> ensure compliance with applicable federal and state rules and regulations. <br /> Equipment <br /> [] 1. Have all invoices been included? <br /> 2. Has an AEL#been identified for each purchase? <br /> 3. If service/warranty expenses are listed, are they only for the performance period of the <br /> grant? <br /> 4. Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer <br /> (EFT) confirmation, or P-Card back up documentation which will include receipt with <br /> vendor, copy of credit card statement showing expense charged, and payment to credit <br /> card company for that statement) <br /> 5. If EHP form needed—has copy of it and approval from State/DHS been included? <br /> Planning <br /> Consultants/Contractors Note: this applies to contractors also billed under Or anization <br /> 1. Does the amount billed by consultant add up correctly? <br /> 2. Has all appropriate documentation to denote hours worked been properly signed? <br /> 3. Have copies of all planning materials and work product (e.g. meeting documents, copies <br /> of plans) been included? (If a meeting was held by recipient or contractor/consultant of <br /> recipient, an agenda and signup sheet with meeting date must be included). <br /> 4. Has the invoice from consultant/contrator been included? <br /> 5. Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer <br /> (EFT) confirmation, or P-Card back up documentation which will include receipt with <br /> vendor, copy of credit card statement showing expense charged, and payment to credit <br /> card company for that statement). <br /> El 6. Has Attachment G (found within Agreement with FDEM) been completed for this <br /> consultant and included in the reimbursement package? <br /> Salary Positions (Note: this applies to positions billed under M&A and Organization as well) <br /> 1. Have the following been provided: signed time sheet by employee and supervisor and <br /> proof that employee was paid for time worked (statement of earnings, copy of payroll <br /> check or payroll register)? Has a time period summary sheet been included for total <br /> claimed amount? <br /> 2. Does the back-up documentation provided match the time period for which <br /> reimbursement is being requested? <br /> Training <br /> 1. Is the course DHS approved? Is there a course or catalog number? If not, has FDEM <br /> approved the non-DHS training? Is supporting documentation included your <br /> reimbursement request? <br /> 2. Have sign-in sheets, rosters and agenda been provided? <br /> 3. If billing for overtime and/or backfill, has a spreadsheet been provided that lists attendee <br /> names, department, # of hours spent at training, hourly rate and total amount paid to <br /> each attendee? Have print outs from entity's financial system been provided as proof <br /> �y� 41 <br />