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attendees were paid? For backfill, has a clear delineation/cross reference been provided
<br /> showing who was backfilling who?
<br /> 4. Have the names on the sign-in sheets been cross-referenced with the names of the
<br /> individuals for whom training reimbursement costs are being sought?
<br /> 5. Has any expenditures occurred in support of the training (e.g., printing costs, costs
<br /> related to administering the training, planning, scheduling, facilities, materials and
<br /> supplies, reproduction of materials, and equipment)? If so, receipts and proof of payment
<br /> must be submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation,
<br /> or P-Card back up documentation which will include receipt with vendor, copy of credit
<br /> card statement showing expense charged, and payment to credit card company for that
<br /> statement).
<br /> Exercise
<br /> 1. Has documentation been provided on the purpose/objectives of the exercise? Such as,
<br /> SITMAN/EXPLAN.
<br /> El 2. If exercise has been conducted - has after-action report been included? Have sign-in
<br /> sheets, agenda, rosters been provided?
<br /> 3. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee
<br /> names, department, # of hours spent at exercise, hourly rate and total paid to each
<br /> attendee? Have print outs from entity's financial system been provided to prove
<br /> attendees were paid? For backfill, has a clear delineation/cross reference been provided
<br /> showing who was backfilling who?
<br /> 4. Have the names on the sign-in sheets been cross-referenced with the names of the
<br /> individuals for whom exercise reimbursement costs are being sought?
<br /> 5. Has any expenditures occurred on supplies (e.g., copying paper, gloves, tape, etc) in
<br /> support of the exercise? If so, receipts and proof of payment must be submitted. (E.g.
<br /> canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up
<br /> documentation to include receipt with vendor, copy of credit card statement showing
<br /> expense charged, and payment to credit card company for that statement).
<br /> 6. Has any expenditures occurred on rental of space/locations for exercises planning and
<br /> conduct, exercise signs, badges, etc.? If so, receipts and proof of payment must be
<br /> submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-
<br /> Card back up documentation to include receipt with vendor, copy of credit card statement
<br /> showing expense charged, and payment to credit card company for that statement).
<br /> Travel/Conferences
<br /> 1. Have all receipts been turned in such as: airplane receipts, proof of mileage, toll receipts,
<br /> hotel receipts, car rental receipts, registration fee receipts and parking receipts? Are
<br /> these receipts itemized? Do the dates of the receipts match the date(s) of
<br /> travel/conference? Does the hotel receipt have a zero balance? If applicable, have a
<br /> travel authorization and travel reimbursement form been included to account for per
<br /> diem, mileage and other travel expenses which have been reimbursed to the traveler by
<br /> sub grantee?
<br /> 2. If travel is a conference has the conference agenda been included?
<br /> 3. Has proof of payment to traveler been included? (E.g. canceled check, Electronic Funds
<br /> Transfer(EFT) confirmation, or copy of payroll check if reimbursed through payroll).
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