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INDIAN RIVER COUNTY, FLORIDA <br />ZTWHOTIT309111,W] TM <br />TO: Jason E. Brown, County Administrator <br />FROM: Tad Stone, Director <br />Department of Emergency Services <br />SUBJECT: Emergency Operations Center (EOC) Audio/Visual System Upgrade <br />DATE: May 15, 2018 <br />DESCRIPTION AND CONDITIONS <br />The current A/V system in the EOC was installed in late 2006/early 2007. The system has <br />had performance issues associated with failures of projectors and incompatibility of analog <br />equipment with digital computer hardware. These recurring issues have caused the video <br />output to be inoperable in many cases and currently only half of the system is functioning. <br />The most recent service request was to evaluate a malfunctioning projector. We were told <br />that the parts are considered to be obsolete and no longer available. <br />Our Emergency Operations Center (EOC) is used at least three days a week (e.g., emergency <br />management regional meetings, fire rescue recertification training, Community Emergency <br />Response Team training and development, Local Emergency Planning Committee meetings, <br />staff meetings, etc.) with the primary use dedicated to emergency activations. During <br />activations we need the A/V system for intelligence, situational awareness, planning, and <br />recovery efforts for emergency management. Our EOC is the central hub for managing our <br />response to any large-scale disaster. A dependable system is a priority. <br />Upgrading our A/V will result in a more efficient and dependable system by replacing the <br />existing analog wiring with more modern digital wiring to allow for operating at peak <br />efficiency. <br />The IRC Purchasing Division was provided with the project specifications and advertised an <br />Invitation to Bid. Indian River County received a total of 4 bids to replace/upgrade the <br />existing EOC A/V system to a digital format. <br />IM Solutions submitted the lowest bid of $108,035.66. References for IM Solutions were <br />contacted and all responses were favorable. <br />Bidder's Name <br />Quote <br />IM Solutions <br />$108,035.66 <br />Star Technology Group <br />$139,058.54 <br />Encore Broadcast Equipment <br />$177,127.81 <br />Atlantic Smart Technologies <br />$230,516.03 <br />185 <br />