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Scope/Cost Estimate Based on FIND Grant Award <br />Archie Smith Fish House Phase IIA Dock Restorations FIND Waterways Assistance Program Project <br />Project Elements <br />Estimated Cost <br />FIND Cost <br />County Cost <br />Reconstruct main dock, including electrical and <br />fire protection work and construct 4 boat slips <br />$181,800 <br />$90,900 <br />$90,900 <br />Historic site architectural oversight <br />$18,200 <br />$9,100 <br />$9,100 <br />TOTAL <br />$200,000 <br />$100,000 <br />$100,000 <br />In May 2017, a bid solicitation was advertised to obtain the services of a marine contractor to perform the <br />dock restoration work. In soliciting bids, the county broke down the project into alternate components, so <br />that the County could retaining flexibility based on availability of funds for completion of each <br />component, including a "core " component of restoring the existing dock (only). As a result of that bid <br />advertisement, the County received one bid ($625,698), which was presented to the Board on September <br />19, 2017 for approval consideration. At that time, the Board voted not to approve the bid due to it being <br />higher than expected and not within budgeted funding for the work (see minutes, Attachment 1). The <br />Board also directed staff to re -design the bid and rebid the project to get a better price with a narrowed - <br />down scope of work. <br />In an effort to solicit bids with cost proposals within the budget estimates of the awarded FIND grant, <br />staff rebid the dock restoration project in February 2018 with a narrowed scope of work. Due to a lack of <br />response to the pre-bid meeting (only one firm attended), the Purchasing Manager canceled the bid and <br />the project was then again rebid in April 2018 (with a non -mandatory pre-bid meeting and further <br />narrowed scope), and two bids were received. Following is a summary of the April advertised bid results. <br />Bid Results <br />Advertising Date: April 23, 2018 <br />Bid Opening Date: May 25, 2018 at 2:00 pm <br />DemandStar Broadcast to: 200 Subscribers <br />Specifications Requested by: 22 Firms <br />Replies: 2 Firms <br />The narrowed scope of work for the rebid is summarized as follows: <br />Components <br />Description <br />Component 1 <br />Restoration and modification of existing wood pier, including electrical and fire <br />protection work, using synthetic replacement decking and stainless steel connectors <br />Component 2 <br />Removal of certain deteriorated submerged pilings <br />Component 3 <br />Removal of concrete deck and replace with wood deck east of ice house <br />Component 4 <br />FDEP & ACOE permitting, as necessary <br />The two firms that submitted bids and bid totals are as follows: <br />Proposing Firm I Location Total Bid <br />Underwater Engineering Services, Inc. Fort Pierce $318,516.00 <br />Indian River Docks, LLC Sebastian $186,925.00 <br />This matter is now being presented for the Board to consider authorizing staff negotiations with Indian <br />River Docks, LLC, the low bidder, to conduct the work for the project, within the approved budget of the <br />CIE five-year plan. <br />2 <br />C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@7C14A4B9\@BCL@7C14A4B9.rtf 76 <br />