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INDIAN RIVER COUNTY, FLORIDA DEPARTMENTAL <br />MEMORANDUM <br />DATE: June 25, 2018 <br />TO: Jason E. Brown, County Administrator <br />THROUGH: Richard B. Szpyrka, P.E., Public Works Director <br />FROM: James Ennis, P.E., County Engineer <br />SUBJECT: TrafficJet Print System and Software: Board Approval to Waive the <br />Requirement for Bids to Purchase the TrafficJet Print System and Software <br />DESCRIPTION AND CONDITIONS <br />On a monthly average, the Traffic Engineering Division fabricates over 200 to 300 traffic related signs and <br />various signs for inter -County Departments. The current sign fabrication system and hardware are outdated <br />and requires a replacement system. The Avery Dennison TrafficJet 1638 Print System and Software is the <br />proposed replacement for the obsolete system which is currently being used for fabrication and production. <br />The TrafficJet 1638 Print System represents a substantial upgrade to the current capabilities and efficiency of <br />the IRC Traffic Engineering Division. The TrafficJet system is MUTCD compliant and is the only system <br />engineered and supported by an industry-leading sheeting manufacturer. As such, a 10 to 12 year sheeting <br />durability warranty will be provided on signs produced by the printing system. The TrafficJet system offers <br />value, economical upfront and efficient running costs. <br />FUNDING <br />Annual expenditures for signs come from various accounts in Transportation/Traffic Engineering. <br />Expenditures for the complete TrafficJet Print System in the amount of $55,922.20 is available in the <br />Traffic Engineering/Other Machinery and Equipment account - 11124541-066490. <br />RECOMMENDATION <br />Staff recommends the Board of County Commissioners waive the requirement for bids for the Avery <br />Dennison Corporation TrafficJet Print System, Software and any parts or service needed at a later date. <br />Staff also recommends the Board authorize the Purchasing Division to issue Purchase Orders for the <br />TrafficJet Print System, associated equipment and software, as needed. <br />ATTACHMENTS <br />Avery Dennison Letter & Quote <br />APPROVED AGENDA ITEM FOR JULY 3, 2018 <br />157 <br />C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@4C25502D\@BCL@4C25502D.doc <br />