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Page 3 of 3 <br />• James Ennis from the Indian River County Engineering Division stated that Maintenance of <br />Traffic plan must be strictly adhered to. Business entrances must have access at at/ times <br />and if a business has two means of access, only one at a time may be closed during business <br />hours. The County will consider allowing night time work if requested by the Contractor. In <br />the event of a hurricane CR 512 must be open to allow evacuation as the FDOT will route <br />traffic to Babcock Street in the event 1 -95 -is shut down. <br />• Mark Mathes from the City of Fellsmere stated the sidewalks are h ea vily used by pedestrians <br />and bicyclists and asked that they remain open at all times. The County confirmed that this is <br />a requirement to provide sidewalk access at all times. <br />PROJECT REQUIREMENTS <br />• Invoicing shall be submitted on a monthly basis. <br />• Contractors must meet deadlines in order to be in compliance. All deadlines are strictly <br />enforced or reimbursements cannot be made. <br />• Summary of required contractor form submittals checklist (Section 200-8 in contract <br />documents). <br />• Chloann Lawrence from FDOT stated this project is funded by local and state funds. The <br />project will be managed solely by the County with input from the City of Felismere. The <br />County will pay the Contractor directly as per the contract and FDOT will reimburse the <br />County once an invoice and backup paperwork are submitted. Progress meetings are <br />required either once a week or every two weeks and the choice is at the discretion of the <br />County. FDOT should be invited to all progress meetings and receive meeting minutes at the <br />conclusion of each meeting. <br />DISCUSSION <br />• Jennifer Hyde from the Indian River County Purchasing Division stated the deadline for <br />questions is on a Sunday and she will extend the deadline for the submittal of questions until <br />Monday, June 18, 2018 at 8:30 AM. <br />• Meeting adjourned. <br />F:iPtiblieWorks'ENGLNT-ERLNGDWTSIONPROJECTS'.1305-C,R512Resurf(SCOP)iMyrticSttol25thSeAdmim'Meetings',,Pre-Bid\1305—P - <br />Bid Meeting Minutes_20180612.doc <br />