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4 <br />4. COMPETETIVE SELECTION — BIDS <br />4.1 AT OR ABOVE THE MANDATORY BID THRESHOLD <br />The Mandatory Bid Threshold is $25,000. Except as set forth in applicable law or this manual, <br />commodities or services having an estimated value in excess of the mandatory bid threshold shall <br />be procured through competitive sealed_ bidding; provided that the County Administrator shall be <br />authorized to enter into a procurement transaction up to $50,000, without competitive selection, <br />unless otherwise required by applicable law; and provided further that the Board shall be <br />authorized to approve a procurement transaction in excess of $50,000, without competitive <br />selection, unless otherwise required by applicable law. A procurement transaction shall not be <br />artificially divided so as to circumvent'the mandatory bidding process. <br />4.2 BIDDING PROCEDURES <br />A. Requisition. Each request for bid number, with the exception of annual bids, must <br />be accompanied by a completed Solicitation Request Form. TThe Originating Department shall <br />enter an electronic requisition in MUNIS, including a description of the commodity or service, <br />estimated cost and identification of any external funding source(s f9F appFeval he Office of <br />Management and Budget will review for availability of funds, and u. <br />Upon receipt of #�e—an approved requisition, the <br />Purchasing Division shall contact the Originating Department and provide a bid number. This <br />number shall be included on all specifications and bid documents. <br />B. Bid Documents. The Originating Department shall provide the Purchasing Division <br />with a copy of specifications and bid documents. The Purchasing Manager shall review the <br />specifications and bid documents to ensure ease of understanding for bidders, that the <br />specifications do not unduly restrict open and free competition, <br />C. Public Notice and Document Release. Public notice of the invitation for bids shall <br />be given a reasonable time prior to the date set forth in the bid documents for the opening of <br />bids. Such notice may include publication in a newspaper of general circulation and posting on the <br />internet on Demandstar, Bidexpress or similar service.- The notice shall provide information on <br />how bid documents may be obtained. <br />D. Addenda. Addenda to the bid documents shall be provided to all bid document <br />holders of record by theOriginatiRg—Depa*neR t#eDeertaF (eF Si; '„�; , <br />through the same distribution method as the original documents. A copy <br />41 <br />