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shall be provided to the Purchasing Division for its records. <br />E. Bid Opening. <br />1. Time of Receipt. Bids must be received by the Purchasing Division no later <br />than the time and date stated in the invitation for bids. Bids offered or received after this <br />time shall not be considered. The time stamp in the Purchasing Division used to log receipt <br />of bids will serve as the official clock for bid receipt. Any bid stamped beyond the <br />proscribed hour, minute and zero seconds will be considered late. <br />F. Public Bid Opening. All timely received bids shall be publicly opened by the <br />Purchasing Manager in the presence of one or more witnesses at the time and place stated in the <br />invitation for bids. The Purchasing Division shall retain the original bids on file and remaining <br />copies shall be sent to the Originating Department. <br />G. Bid Acceptance. Bids shall be accepted without alteration or correction, except as <br />authorized in this manual. All bids must be signed either in ink or electronically. <br />H. Bid Review. The Originating Department is responsible for reviewing the bid <br />responses and making a recommendation for award of the bid. Should the low bidder not be <br />recommended, a reason must be stated in the written recommendation for award. <br />I. Verification and References. Prior to award, the Purchasing Division shall <br />reference the low bidder against the State of Florida's lists of convicted and suspended vendors, <br />as well as the U.S. Government's System for Award Management database. Provided references <br />PFGYide4—shaII be verified at the discretion and/or request of the Originating Department. <br />Additional sources may also be reviewed to aid in determining if the bidder is responsible. <br />J. Correction, Cancellation or Withdrawal of Bids. <br />1. Correction of Bids. <br />a. Correction of Mathematical Errors Prior to Award. Errors in addition <br />or multiplication of unit prices or in other mathematical calculations may be <br />corrected by the Director of the Originating Department or Purchasing Manager <br />prior to award. Bids shall be deemed to be amended to the corrected amount. In all <br />cases of errors in mathematical computation, the unit prices shall not be changed. <br />b. Correction of Mathematical Errors after Award. Errors in addition or <br />multiplication of unit prices or in other mathematical calculations identified after <br />award may be corrected only with the approval of the Board, and any correction <br />shall not exceed the amount of the next low bid. <br />2. Cancellation of Bids. Any time prior to the bid opening date and time, the <br />Purchasing Manager may cancel or postpone the bid opening, or cancel the invitation for <br />bids in its entirety. <br />42 <br />