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termination. Cardholders are expected to comply with internal control procedures <br />in order to protect County assets. This includes keeping receipts, providing the <br />receipts to Finance within three business days, resolving discrepancies and <br />following proper card security measures. <br />2. The Department Purchasing Card Representatives and Department Heads <br />should notify the Purchasing Card Administrator if a cardholder abuses the program <br />or violates the procedures. <br />3. The Purchasing Card Administrator will conduct operational and compliance <br />audits to determine if the program is being abused or procedures are being <br />violated. <br />4. Misuse of the Purchasing Card may result in disciplinary or other <br />appropriate action. Repeated misuse and violations will result in revocation of <br />Purchasing Card privileges and may result in termination of employment for cause. <br />5. Abuse, misuse, and violations include, but are not necessarily limited to the <br />following: <br />a. Purchase(s) made exceeding single item or monthly purchase limit. <br />b. Use of card for unauthorized or prohibited. items/services (See <br />9.3.B.5). <br />c. Multiple transactions to circumvent Purchasing procedures. <br />d. Failure to provide proper documentation, receipts, invoices, etc. <br />within five business days. <br />e. Purchase of Capital Outlay items. <br />f. Purchase from vendors which create a conflict of interest. <br />9. Personal charges. <br />h. Allowing another person to use the card. <br />i. Failure to report a lost or stolen card in a timely manner. <br />6. The following steps will be taken to address misuse/abuse/violations: <br />a. First Offense: Cardholder and supervisor will be notified verbally of <br />the violation. <br />b. Second Offense: Cardholder will receive written notice of violation <br />through his or her supervisor. <br />C. Third Offense: Purchasing Card privilege will be revoked and <br />additional disciplinary action may be taken by the department. <br />63 <br />