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• Consent INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator FROM: Basil Dancy, Computer Services Manager SUBJECT: Microsoft Enterprise Agreement Contract Renewal DATE: October 15, 2018 DESCRIPTION AND CONDITIONS The Indian River County Board of County Commissioners purchased an enterprise agreement from the Microsoft Corporation in September of 2001. In October 2006, the Board of Commissioners approved two new enterprise agreements to continue the licensing coverage of desktops, laptops and server systems, as well as all future growth. This agreement covered a period of three years from 11/30/2006 to 11/30/2009 with renewal options every three years. This is distinguished from the December 20, 2016 agenda item which was for the True - Up for additional licensing requirements. The initial renewal was from 11/30/2009 to 11/30/2012. A second renewal was done which covered from 11/30/2012 to 11/30/2015. A contract renewal was submitted for the period which covers from 11/30/2015 to 11/30/2018. We are in the process of extending the contract for another 3 year term. The new contract term references the license quantities obtained after the December, 2016 True -Up audit. This contract extension will cover from 11/30/2018 to 11/30/2021. The new contract phase will require payments of $183,780.31 per year for a period of three years. Since this was a known upcoming extension of the existing contracts, the funds have already been budgeted and allocated. FUNDING The annual cost of the agreement is $183,780.31 per year for 3 years. SHI International currently has the State contract for this licensing. The funding sources will be spread across multiple departments due to the distributed nature of the end user locations. The allocations will be set up per the table below. These funds are already set in the existing budget year allocations. Fund Name Department Name Account Number FY 2019 Budget M.S.T.U. Recreation 00410872-035120 $2,520 77