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BOOK b3 F,�;E Michael Cully of St. Lucie County Automated Services has met with Judge Kanarek, Gary Tummond (Clerk's Data Processing Manager) and myself to analyze the circuit -and county judges computer needs for the new Courthouse. Additionally, he visited the new facility to evaluate what was needed. Based on his, review he has submitted an estimate of $43,043.00. ANALYSIS Staff feels we should accept the proposal for the judges' computer system from St. Lucie County Automated Services for the following reasons: 1. The proposal of $43,043 is considerably less than the lowest bid we received in the amount of $50,270.04 when we advertised for bids and which included less items than the proposal from St. Lucie County Automated Services. 2. The Public Defender and State Attorney are already utilizing St. Lucie County Automated Services to install computer systems and software in the new courthouse. 3. By having the computer system software and hardware installed by one vendor, who will maintain the system, it will eliminate finger pointing if system problems arise. 4. The circuit judges' computer system in Indian River County will be the same as St. Lucie County and will therefore be able to communicate with the entire Circuit. 5. The system is designed, where possible, to have the State Attorney, Public Defender and Judges share the same file server and software to cut down on installation costs and maintenance costs in the long run. 6. References were checked from the State Attorneys Office, Public Defender's Office and Judges' Office who currently use St. Lucie County Automated Services. They were very highly recommended 7. The Public Defender, State Attorney and Judges would have a compatible system district -wide. St. Lucie County Automated Services has bid $43,043.00 for the system. Because of the short time frame, staff would like permission to approve up to 10% more ($43,043 + $4,300 = $47,343) in changes for unforeseen items that may need to be purchased during the installation of the system in the new Courthouse. We may also have to purchase a token ring hub to connect to the Judges and - - Clerk's AS -400 mainframe which we estimate is an additional $6,000. This was not included in any of the bid proposals. Funding of $53,343.00 for the purchase of the computer system would be from the Court Facility Fund (Fund 106). A budget amendment in the amount of $53,343.00 is necessary since the computer system was budgeted in the prior fiscal year. . _ The Board of County Commissioners approve the purchase of the computer hardware and software from St. Lucie County Automated Services for the new Courthouse, as set forth, and the attached Budget Amendment. 24 DECEMBER 6, 1994 M M M