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RFP 2019036 2017-18 CDBG Administration Services <br />2. Each committee member shall then rank the firms on the basis of the total number of points <br />received for all criteria, with the firm receiving the most points being ranked # 1. <br />b. As a "committee of the whole", develop a combined ranking order of all Submittals meeting minimum <br />qualifications. The ranking of firms shall be done in the following manner: <br />1. The rankings received by each firm from all committee members shall be totaled and divided by <br />the number of committee members, to produce an average ranking. <br />2. The firm receiving the lowest average ranking (i.e. closest to # 1) shall be ranked the # 1 firm, and <br />the process repeated until all firms have been ranked according to their average ranking. <br />3. In the event of a tie, the ranking of tied firms shall be determined by a comparison of the total <br />number of points received by each firm from all committee members. The firm with the highest <br />number of points will be awarded the higher ranking position. <br />4. The Committee may discuss the rankings and their reasons behind them, and each member may <br />modify their ranking of firms accordingly until the committee is satisfied with the rankings. <br />5. After interviews (if the committee decides to hold interviews), and based upon information <br />learned during the interviews, each committee member will rank the firms in order of <br />preference and a consolidated final committee ranking established. <br />6. The committee's meeting(s) shall be open, except that interviews/presentations and meetings <br />(if any) held to discuss negotiation strategies, shall be closed. <br />c. The County may, solely at its own option, seek additional Submittals with this or a similar Submittal in <br />the event the County, solely at its own option, determines that the quantity and/or quality of Submittals <br />received is insufficient to meet the County's needs and/or that award of a contract arising from this RFP <br />would not be in the public interest. <br />d. The Committee shall forward its recommendations in accordance with the ranking to the Indian River <br />County Board of County Commissioners, which shall, at its sole option, authorize negotiations of a <br />contract pursuant to the requirements of Florida law. <br />e. The Indian River County Board of County Commissioners possesses sole authority to award a contract <br />for the services sought herein. <br />Initial Ranking Criteria: <br />Criteria <br />Maximum Points Awarded <br />Successful similar Florida Small Cities CDBG Experience <br />25 <br />Management and staffing: experience, capacity and availability. <br />25 <br />Familiarity or ability to quickly become familiar with local <br />conditions. (This does not require previous employment or <br />contractual experience with the County.) <br />25 <br />Approach to needs, tasks to be performed (thorough, services <br />match needs). <br />20 <br />Administrative Fee <br />5 <br />Total <br />100 <br />Page 10 of 20 <br />