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RFP 2019036 2017-18 CDBG Administration Services Proposal Instructions Proposers shall submit the following: Information to Be Submitted: Submit one marked original, five (5) copies, and one (1) electronic copy of your proposal in portable document format (pdf) on either cd or thumb drive. Submittals should be concise and should demonstrate the proposer's ability to provide information in a succinct manner. Submittals must include and are requested to be organized as follows: a. Cover Letter. The proposer shall provide a cover letter with the following information: name, address, telephone number, FAX number and e-mail address of the individual(s) with authority to negotiate and contractually bind the consultant, if selected. Proposer shall also provide a comprehensive organizational chart. b. Proposal. The proposer shall describe how the requested services will be provided. Any specific approach or methodology should be identified. Proposer shall provide proposed timeliness for the specified services/deliverables. The proposal must include a statement of recent, current, and projected workloads of the firm. Specific concerns regarding the scope of work called for in this request and recommended potential solutions to these concerns should be identified. c. Corporate experience and capacity. The proposer shall state the size of the firm, the size of the firm's staff, the location of the office from which this service is to be performed and the number and nature of the professional staff to be employed in the performance of this service on a full-time basis and the number and nature of the staff to be so employed on a part-time basis. Proposals will only be considered from those firms demonstrating historical expertise and experience in CDBG grant administration. d. Qualifications. The proposer shall submit comprehensive statements for qualifications and resumes of all involved in the delivery of the offered services. In addition, the submittal shall include: • identification of project manager and statement of amount of project director's time to be devoted to the project; • a statement as to the amount of time each staff member will spend on the project. e. References. The proposer shall provide at least three (3) references for similar CDBG contracts. Include the name of the organization, the length of the contract, a brief summary of the work, and the name and telephone number of a responsible contact person. References should contain only those for similar services. f. Cost. The proposer shall state a fee for services, with an explanation of the basis for the fee. Fees must be quoted as lump sum. A proposed payment schedule will be developed prior to contact award. The administrative fees will be scored as 5% of the total for ranking of proposals as indicated in the Evaluation Criteria section. Non-CDBG administration fees (if any) will be negotiated after ranking, in compliance with the Florida Consultants Competitive Negotiation Act. g. Sworn statement on Disclosure of Relationships as per Section 105.08 of the Indian River County Code. h. Certification Regarding Prohibition Against Contracting with Scrutinized Companies Method of Selection: The County shall convene the Selection Committee of which the responsibility shall be as follows: a. Independently review and evaluate each Submittal 1. Each committee member shall evaluate each firm by assigning a number of points for each criterion, as established in the solicitation, and then totaling the number of points for all criteria. Page 9 of 20