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RECORDS MANAGEMENT COMPLIANCE STATEMENT
<br />Fiscal Year 2017-2018
<br />AgencylD: C0620500
<br />tSection 257.36(5), Florida Statutes: "For the purposes of this section, the term 'agency' shall mean any state. county, district, or municipal officer, department, division,
<br />bureau, board, commission, or other separate unit of government created or established by law. It is the duty of each agency to: (a) Cooperate with the division in complying
<br />with the provisions of this chapter and designate a records management liaison officer. (b) Establish and maintain an active and continuing program for the economical and
<br />efficient management of records."
<br />=Rule 1 B-24.003(9), Florida Administrative Code: "Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by
<br />the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29. F.S.,
<br />Photographic or electronic copies.... Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being
<br />disposed of, agencies shall identify and document the following: 1, Records retention schedule number: 2. item number, 3. Record series title: 4. Inclusive dates of the
<br />records; 5. Volume in cubic feet for paper records; for electronic records, record the number of bytes and/or records and/or files if known, or indicate that the disposed
<br />records were in electronic form; and 6. Disposition action (manner of disposition) and date.'
<br />Please complete and return this compliance statement by December 31, 2018 (submit one copy only, please) to:
<br />Department of State
<br />Records Management Program, Mail Station 9E QR recmgt@dos.myflorida.com
<br />Tallahassee, FL 32399-0250
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<br />1. This agency is in compliance with Section 257.36(5), Florida Statutes,' and Rule 1 B-24.003(9), Florida
<br />Administrative Code,2 for all public records regardless of medium or format (e.g., paper; electronic,
<br />including email; microfilm; audio; video; etc.).
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<br />Yes ❑ No (Unmarked responses will be recorded as not in compliance.)
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<br />2. This agency disposed of -311 cubic feet of records during the fiscal year indicated above.
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<br />3. This agency disposed of records in electronic form during the fiscal year indicated above.
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<br />A Yes GNo (It is not necessary to indicate volume of electronic records disposed.)
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<br />4. ❑ Check here if you would like to be contacted for assistance. Indicate your questionstareas of concern on
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<br />the reverse side of this form.
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<br />Agency Head Signature: Date:
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<br />Name of Agency Head (please print):
<br />Title of Agency Head (please print):
<br />Please indicate changes to Agency Information on the lines provided on the right.
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<br />Current Information:
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<br />Please do not erase or cover information below. Indicate changes or additions on the lines below.
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<br />Agency Name: Indian River County Board of County Commissioners
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<br />Agency Head: Mr. Peter D. O'Bryan /u y- r Bob S0 6, r - I Lr>✓l t r mo-yN
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<br />Address: 1801 27th Street
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<br />Building A
<br />Vero Beach, Florida 32960-3365
<br />Section 257.36(5)(a), Florida Statutes,' requires public agencies to designate a Records Management Liaison Officer
<br />(RMLO). Please indicate changes to RMLO Information on the lines provided on the right. If Current Information is blank,
<br />c:
<br />please designate an RMLO for your agency on the lines provided on the right.
<br />Current Information:
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<br />Please do not erase or cover information below. Indicate changes or additions on the lines below.
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<br />RMLO: Ms. Doris E. Roy
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<br />Address: 1801 27th Street
<br />rA 00
<br />Building A
<br />(Y
<br />Vero Beach, FL 32960-3365
<br />Phone: (772) 226-1408 Ext.:
<br />Email: droya@ircgov.com
<br />tSection 257.36(5), Florida Statutes: "For the purposes of this section, the term 'agency' shall mean any state. county, district, or municipal officer, department, division,
<br />bureau, board, commission, or other separate unit of government created or established by law. It is the duty of each agency to: (a) Cooperate with the division in complying
<br />with the provisions of this chapter and designate a records management liaison officer. (b) Establish and maintain an active and continuing program for the economical and
<br />efficient management of records."
<br />=Rule 1 B-24.003(9), Florida Administrative Code: "Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by
<br />the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29. F.S.,
<br />Photographic or electronic copies.... Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being
<br />disposed of, agencies shall identify and document the following: 1, Records retention schedule number: 2. item number, 3. Record series title: 4. Inclusive dates of the
<br />records; 5. Volume in cubic feet for paper records; for electronic records, record the number of bytes and/or records and/or files if known, or indicate that the disposed
<br />records were in electronic form; and 6. Disposition action (manner of disposition) and date.'
<br />Please complete and return this compliance statement by December 31, 2018 (submit one copy only, please) to:
<br />Department of State
<br />Records Management Program, Mail Station 9E QR recmgt@dos.myflorida.com
<br />Tallahassee, FL 32399-0250
<br />21
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