Laserfiche WebLink
Attachment D — Program and Special Conditions <br />5. CDBG procurement for consultant services and construction activities requires public notice in a newspaper of <br />general circulation in the county where the Recipient is located. The public notice shall indude the following <br />criteria for the procurement process to meet legal requirements and be approved: <br />a. If the notice is published in a newspaper that is located in an Office of Management and Budget (OMB) <br />designated metropolitan statistical area (MSA), only one responsible and responsive bid or proposal is needed <br />to complete the procurement process. If the notice is not published in a newspaper that is located in a MSA, <br />at least three responsible and responsive bids or proposals must be received by the Recipient to complete the <br />procurement process; <br />b. A Recipient, whose newspaper of general circulation is not located in a MSA, may advertise in both a local <br />newspaper and a newspaper in a nearby MSA. In this case, only one responsible and responsive bid or <br />proposal would be needed to complete the procurement process; <br />c. The public notice must be published at least 12 days before the deadline for receipt of the proposals or bids. <br />For construction activities, the public notice period shall conform to section 255.0525, F.S. regarding the <br />numbers of days between publishing the notice and bid opening; <br />d. Nothing in subparagraphs a., b., or c. above shall preclude the Recipient from using additional media to solicit <br />bids related to procurement of professional services and construction activities; <br />e. Each public notice for procurement of CDBG professional services, except for application preparation, must <br />identify either the CDBG funding cycle or the CDBG contract number. In the absence of any identifier, the <br />procurement will be presumed to be for the CDBG funding cycle closest to the publication date of the notice; <br />f. In procuring services for subgrant administration, the public notice or the Request for Proposals must include <br />all the criteria that will be used to evaluate and score the proposals. Any firm that assists the Recipient in <br />developing or drafting criteria used in the Request for Proposals (RFP) shall be excluded from competing for <br />the procurement as required by 2 C.F.R. § 200.319(a); and <br />Any RFP which includes more than one service shall provide the following: <br />• Proposals may be submitted for one or more of the services; <br />• Qualifications and proposals shall be separately stated for each service; and <br />• Separate evaluations shall be done on the proposals for each service. <br />If separate procurements result in one firm being selected for both application and administration <br />services, those services may be combined into one contract provided there are separate scopes of work <br />and a separate fee for each service. <br />6. A written evaluation, such as a ranking sheet or narrative, shall be prepared for each proposal, ranking or comparing <br />each proposal to the criteria in the published RFP. <br />g. <br />7. The Recipient is not required to publish a RFP for subgrant administration if it decides to contract with its Regional <br />Planning Council to administer the subgrant. <br />8. A Recipient whose application received "Readiness to Proceed" points may use the design engineer for services <br />during construction if DEO determines that the procurement for design services is compliant with 2 C.F.R. <br />part 200 and the RFP specifically included services during construction in the scope of work. <br />9. For construction procurement, if other funding sources will be included in the bid documents, the activities to be <br />paid for with CDBG funds must be shown separately so that the bid proposal identifies the CDBG activities and <br />the amount of the contract to be reimbursed with CDBG funding. <br />26 <br />34 <br />