02/12/2019 - Laserfiche WebLink

Home Browse Search

Attachment D — Program and Special Conditions Program Conditions 1. The Recipient shall demonstrate that progress is being made in completing project activities in a timely fashion. a. Within 120 calendar days of the subgrant award, the Recipient shall complete the following activities: • Request approval for all professional service contracts; and • Submit an initial payment request for administrative services, if applicable. b. Within 180 calendar days of the subgrant award, the Recipient shall complete the following activities: • Complete the environmental review and submit the Request for Release of Funds and Certification (form HUD -7015.15) to DEO for review; and • Request a wage decision(s) using DEO form SC -56 for applicable construction activities if points were received on the application for "Readiness to Proceed;" c. The Recipient shall advertise for its construction procurement within 30 calendar days after receiving its Authority to Use Grant Funds (form HUD -7015.16) and DEO's written acceptance of the plans and specifications if Recipient received points for "Readiness to Proceed" on its Application for Funding. d. If the Recipient did not receive points for "Readiness to Proceed," it must request a wage decision(s) using DEO form SC -56 at least 30 days before advertising for its construction procurement. Financial Consequences: Failure to comply with any one of the conditions listed above within 15 business days after the specified due date will result in a financial consequence of $1,000 and $1,000 per month beyond the due date until the requirement is met; and loss of "Readiness to Proceed" points, where applicable, which will impact the overall score of the application. DEO shall deduct the amount of the assessed financial consequence from the disbursement amount due to Recipient. If Recipient has only one (1) instance of failure to comply with this agreement, DEO, in its sole discretion, may waive assessment of the financial consequence if the submittal is made within 15 business days of the due date. A justification for the delay and a plan for timely accomplishment shall be submitted to DEO within 15 calendar days of the due date. Any subgrant agreement for which the Recipient has not completed two or more of the activities listed in a. through d. above shall be rescinded unless DEO agrees that the Recipient has provided adequate justification for the delay. 2. The Recipient shall maintain records of expenditure of funds from all sources that will allow accurate and ready comparison between the expenditures and the budget/activity line items as defined in Attachment A - Project Detail Budget and Deliverables and Attachment C - Activity Work Plan. 3. No costs may be incurred prior to the effective date of this Agreement, except for those eligible application preparation costs outlined in the original Small Cities CDBG Application for Funding submitted to DEO, unless pre -agreement costs were approved in writing by DEO. 4. The Recipient shall not exclude any firm from submitting a bid or proposal for any work funded partially or wholly with CDBG funds based on a minimum experience requirement. However, a firm's experience can be considered as an evaluation factor in the ranking for professional services and taken into account in evaluating the "responsibility" of a firm when determining the "low, responsive, responsible bidder" for services procured through bids, as required by 2 C.F.R. § 200.319(a). 25 33