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ATTACHMENT D <br />QUARTERLY REPORTS <br />Sub -Recipients must provide the Division with quarterly financial reports and a final close-out report. <br />• Quarterly financial reports are due to the Division no later than thirty (30) days after the end of <br />each quarter of the program year; and must continue to be submitted each quarter until <br />submission of the final close-out report. The ending dates for each quarter of this program year <br />are September 30, December 31, March 31 and June 30. <br />Reporting Period <br />Report due to FDEM no later than <br />July 1 through September 30 <br />October 30 <br />October 1 through December 31 <br />January 30 <br />January 1 through March 31 <br />April 30 <br />April 1 through June 30 <br />July 30 <br />The Sub -Recipient shall provide the Division with full support documentation for the <br />quarterly financial reports. <br />A. The Quarterly Tasks Form 1B is due with your quarterly financial report each quarter. This form <br />identifies the required tasks and deliverables as outlined in the scope of work and identifies <br />funded EMPG personnel during the agreement period. <br />B. The Quarterly Match Form (Form 3A) is due each quarter for Sub -Recipients to identify funds <br />being used to match the federal obligation. If the federal obligation exceeds EMPA or using local <br />funds supporting documentation is required. The Sub -Recipient must identify the non-federal <br />match on Form 3A and provide supporting documentation if applicable (i.e. invoices, cancelled <br />checks, earning statements, payroll expense reports, credit card statements, bank statements, <br />etc.). Cost -matching requirements must be in accordance with 2 C.F.R. 200.306. To meet <br />matching requirements, the Sub -Recipient contributions must be verifiable, reasonable, <br />allowable, allocable, and necessary under the grant program and must comply with all Federal <br />requirements and regulations. <br />C. The final Close Out report is due sixty (60) days after termination of this Agreement. Federal <br />funds provided under this agreement shall be matched by the Sub -Recipient dollar for dollar from <br />non-federal funds. If the funds are being matched with EMPA and are less than the expended <br />EMPA, no additional back-up/supporting documentation is needed. However, if your EMPG <br />funds exceed EMPA, or if you are not using EMPA for match, the appropriate back-up/supporting <br />documentation needs to be provided (i.e. invoices, canceled checks, earning statements, payroll <br />expense reports, credit card statements, bank statements). <br />47 <br />