2019-153 - Laserfiche WebLink

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procedures, of the Associations and of any person or entity that operates or administers the County Fair. The Associations shall submit copies of the reviews to the County on or before September 30 of each year that the Associations operate the County Fair. If the Associations fail to submit copies of the reviews in a timely manner, the Associations shall pay to the County an administrative charge of Ten and No/100 Dollars ($10.00) for each calendar day after September 30 that the copies of the reviews are not submitted. All books and records of the Associations and of any person or entity that operates or administers the County Fair shall be public records and shall be provided to the County upon the County's request. In addition to the above -stated accounting and auditing requirements, the Associations shall conduct all accounting and auditing required by law. The Associations shall maintain records, in a form acceptable to the County, of all funds received and expended in connection with the County Fair. All such records shall be provided to the County upon request. The Associations shall effectuate internal controls and procedures, subject to the County's approval, regarding the receipt and expenditure of all funds. Such internal controls and procedures shall include documentation and verification of all gate receipts and invoices and admissions and enumeration of admissions. 8. Insurance. The Associations shall purchase liability insurance coverage in an amount of not less than $1,000,000 per individual injury and $5,000,000 per occurrence during the term of the County Fair. On all insurance policies the County shall be named as additional insured on the policy and copies of the policy or a certificate of insurance shall be submitted to the County at least two weeks prior to the start of the County Fair. The insurance company must be licensed to issue insurance policies in the state of Florida, and must be rated at least A -VII per Best's Key Rating Guide. The policy must be "occurrence" and not "claims made," and the certificate of insurance must provide that the County be given a thirty (30) day written notice of insurance company's intent to cancel or terminate the policy of insurance. In addition, the Associations must provide proof of insurance from the amusement/midway company in the amount of $1,000,000 per occurrence/$5,000,000 aggregate, adding County as an additional insured and subject to all above insurance requirements necessary for the Associations. 9. Release/Indemnification. The Associations hereby release and agree to defend, hold harmless and indemnify the County, and the County's commissioners, officers, employees, and agents (collectively, for the purposes of this paragraph, "County"), from and against any and all claims for damages, costs, third party liabilities, judgments, and expenses (including reasonable attorneys' fees) for personal injury, wrongful death or property damage, arising out of or relating to the County Fair (collectively "Claims"), except that the Associations' obligation to defend, hold harmless and indemnify the County shall not apply to Claims which are judicially determined to have been caused by County's negligence or intentional misconduct. 10. Expenses/Payment of Fee to County. Associations shall be responsible for the payment and approval of all expenses arising from and related to the promotion and operation of the County Fair, and shall defend, hold harmless and indemnify the County from and against any such expenses, including reasonable attorneys' fees. The County shall have no liability for such expenses. Associations shall pay to County on or before September 30 of each year during the term of this Agreement that the Associations operate the County Fair, ten percent (10%) of the gross revenue from the County Fair as a fee for the use of the Fairgrounds, to be held by the County in a separate account, which the County shall use for future Fairgrounds Page 3 of 5