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County in writing through the County's Parks and Conservation Resources Director of the <br />proposed dates by May 30, in which case the County shall let the Indian River Association use <br />and occupy the Fairgrounds during a period not exceeding twenty-one (21) days in March of <br />the following year. In the event the Indian River Association fails to notify the County of the <br />following year's County Fair dates by May 30, the County may allow the Association to operate <br />the County Fair at the Fairgrounds in March of the following year, absent previously scheduled <br />conflicting events. <br />3. Contracts/Notice to Certain Parties. It shall be the responsibility of the <br />Associations to arrange for all contracts for amusements, entertainment, and any commercial <br />exhibits or matters that it determines will enhance the County Fair. The Associations are also <br />responsible to provide timely notice to the Indian River County Animal Control Division and <br />The Humane Society of Vero Beach and Indian River County, Inc. when and if the <br />Associations will have animals present at the County Fair that are not associated with the 4-H <br />exhibitions, so that the required inspections may be performed before and during the County <br />Fair. <br />4. Structures/Insurance of Contracting Parties. Any person or organization <br />contracting with the Associations shall provide its own temporary structure with the approval of <br />the Associations. The County shall have no obligation to provide such structures. Any <br />contracting person or organizations shall have proof of liability insurance acceptable to the <br />County and the Associations. Acceptance by the County shall not be unreasonably withheld. <br />5. Volunteers/Security. The Associations shall provide volunteer and other help to <br />staff the County Fair. Any subcontract for operation or administration of the County Fair shall <br />be subject to the County's prior review and approval. The Associations shall provide adequate <br />security for the County Fair and shall provide sufficient volunteers or paid security guards to <br />maintain crowd control, to the County's satisfaction, at all times while the County Fair is <br />underway. <br />6. Electricity, Water and Sewage. The Associations shall provide electricity and <br />pay all electricity costs while the County Fair is open as well as for those dates on which the <br />County Fair is being set up and removed. The Associations and the County Parks and <br />Conservation Resources Director will designate a senior representative to record and confirm <br />all electrical meter readings at the start of the Fair set up period and at the end of the Fair <br />breakdown period. These readings will be used to establish the payment due to the County for <br />electricity costs. The Associations will pay for water service and sewage pickup for the County <br />Fair. The Associations and the County Parks and Conservation Resources Director will <br />designate a senior representative to record and confirm all water meter readings at the start of <br />the Fair set up period and at the end of the Fair breakdown period. These readings will be <br />used to establish the payment due to the County for water costs. Payments remitted to the <br />County pursuant to this section shall be exclusive of and in addition to fees due and owed to <br />the County under Section 10 of this Agreement. <br />7. Accounting. The Associations shall maintain records in accordance with sound <br />accounting practices and procedures showing all costs, expenses, as well as all receipts and <br />proceeds from the County Fair. The Associations shall, at their sole expense, cause a state <br />certified public accountant to conduct a review, based on sound accounting practices and <br />Page 2 of 5 <br />