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6 , CONSENT INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: May 23, 2019 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Award of Bid 2019047 —Annual Bid for Lift Station Rehabilitation BACKGROUND: On behalf of the Department of Utility Services, annual bids were requested to establish fixed pricing for rehabilitation of lift stations and other appurtenances at wastewater facilities. This is a new annual bid, with a proposed award term of three years with an option to renew for an additional two-year period under the same terms and pricing, subject to vendor acceptance, satisfactory performance and staff's determination that the renewal would be in the best interest of the County. To date, minor repairs to or replacement of lift station infrastructure has typically been completed internally by staff. As the infrastructure ages, however, more complex repairs such as structural, electrical, and mechanical items are necessary, which exceed in-house maintenance staff's capacity. Additionally, having a maintenance contract in place will enable implementation of recommendations anticipated to result from the asset management study undertaken by Arcadis. The goals of this study include identifying methods of: Prolonging asset life and improving decisions about asset rehabilitation, repair and replacement; meeting consumer demands with a focus on system sustainability; and, meeting service expectations as well as regulatory requirements BID RESULTS: Advertising Date: Bid Opening Date: Broadcast to: Bid Documents Obtained by: Replies: March 31, 2019 April 30, 2019 325 Subscribers (319 Demandstar/6 Vendor Registry through www.ircgov.com) 24 Vendors (22 Demandstar/2 Vendor Registry) 4 Vendors 102