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flexible in order to meet the needs of a diverse work group and have a proven track record of working with MUNIS and completing successful integrations. Strong customer service and technology support is also essential. The recommended system would also need to provide for an online approval process for leave requests, eliminating the need to submit paper leave requests. Employees would be able to view leave accruals, and request time off, and managers would be able to view scheduling and other time off requests to make informed staffing decisions. Approved leave is automatically recorded on the employee time and attendance records without the need to hand key time off. Hours worked would be automatically captured via time clock, web entry, and mobile applications. The work and pay rules for each employee group would be programmed into the system to automatically calculate pay types and generate accurate hours worked for payment of wages, eliminating errors associated with manual calculations and data entry. Additionally, an automated system would allow for the ability to identify labor costs associated with emergency events or special projects. This would improve the process of filing for reimbursement from FEMA in the event of an eligible disaster. Preferred Vendor under US Communities Contract Human Resources solicited input from other MUNIS customers regarding successful time and attendance systems and determined that the Kronos Workforce Ready and Workforce Accruals system had a proven track record, excellent customer service, and would be able to meet our needs and integrate with MUNIS. A proposal from Kronos was requested. Purchasing Manager Jennifer Hyde was able to confirm that Kronos pricing was consistent with an existing US Communities contract 18-6390. The implementation cost would be $16,250 (one-time fee) and the recurring annual costs would be $34,398 (based on 650 employees). Pricing would be fixed for 5 years and subsequent renewals would not exceed the US Communities contract in place at the time of renewal. The agreement would exclude Emergency Services who already has scheduling and time and attendance software through Fire Manager. Emergency Services will work towards utilizing Fire Manager to calculate hours worked and generate an import into MUNIS rather than hand keying exceptions. There will be additional costs for time clocks with pricing ranging from $2,000 to $2,500 per dock. The number of time and type of clocks will be dependent upon division needs. Clocking in via computer web browser or mobile app will also be available with no equipment costs. Kronos is an established provider of workforce management software solutions and has extensive experience with implementing and integrating with MUNIS. The Kronos Workforce Ready/Workforce Accruals is a cloud based SAS solution that is accessible through a web based browser. Computer Services has reviewed the proposal and Kronos meets their security requirements. 174