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Consent Item <br />Indian River County, Florida <br />Department of Utility Services <br />Board Memorandum <br />Date: September 19, 2019 <br />To: Jason E. Brown, County Administrator <br />From: Vincent Burke, PE, Director of Utility Services <br />Prepared By: Arjuna Weragoda, P.E., Capital Projects Manage <br />Subject: Bid Rejection - North WWTF Headworks Piping Reconfiguration, Bid No. 2019063 <br />Description and Conditions: <br />On July 25, 2019, bids were received for the North Wastewater Treatment Facility (NWWTF) headworks piping <br />change and reconfiguration project. The project included the conversion of the 12 -inch force main to a 24 -inch <br />force main at the headworks in order to resolve higher head pressures experienced in the existing forcemain. <br />Analysis: <br />The engineer's opinion of probable cost for the project was estimated at $85,000.00. <br />Three (3) prospective bidders attended the pre-bid meeting that was held June 4, 2019. One (1) bid from TLC <br />Diversified, Inc., was received for a total sum amount of $363,200.00, which was $278,200.00, or 327%, over <br />the budgeted amount. Staff feels that in order to ensure the county receives competitive bids for the subject <br />project, the most appropriate action is the rejection of this bid and to re -advertise at a later date. The lack of <br />participation and higher than anticipated cost could possibly be attributed to the complexity of the temporary <br />by-pass of the raw wastewater. <br />Funding: <br />Funding will not be required at this time. <br />Recommendation: <br />Staff recommends the rejection of the bid submitted by TLC Diversified, Inc., in response to Invitation to Bid No. <br />2019063, and that the Board of County Commissioners authorize staff to reevaluate the design and re -advertise <br />at a later date. <br />118 <br />F:\Utilities\UTILITY - Engineering\WASTEWATER\W WTF - North Regional\Headworks Piping Configuration\Admin\Rejection of bid 10-1-19.docx <br />