Laserfiche WebLink
Board of County Commissioners Meeting Minutes - Final November 12, 2019 <br />the sole responsive vendor. In their bid, Sitecrafters had requested two <br />exceptions to the specs with regard to a larger acceptable size of crushed <br />materials and a cost-saving method for weighing the material. Director Burke <br />requested approval of the agreement, which included the modifications <br />requested by Sitecrafters, for one (1) year with five (5) one-year extensions. <br />Commissioner Zorc relayed the dismay of local vendors who reported being <br />unaware of the bid solicitation, and the concern that vendors were unfairly <br />omitted because their evaluations were based on the original specifications. <br />The Commissioner suggested it would be a good idea to re -bid the job based on <br />the revised parameters. Commissioner Flescher echoed Commissioner Zorc's <br />concerns, and agreed with the suggestion to re -bid the job. <br />Himanshu Mehta, Managing Director of the Solid Waste Disposal District, <br />recounted to the Board the urgency of completing the concrete crushing and its <br />necessity for use in pending improvements to the Yard Waste Facility. <br />Purchasing Manager Jennifer Hyde informed the Board that because <br />Sitecrafters was the sole responsive bidder, the County was permitted to <br />negotiate the specs and terms with them. She went on to detail the bid process <br />that provided email notifications to registered vendors, allowed for vendor <br />questions before bid submittal, and was advertised in the newspaper and online. <br />Commissioner O'Bryan, while sympathetic to concerns, was satisfied that the <br />bid process offered opportunities for questions, and was pleased that the system <br />allowed for creative solutions by vendors. Vice Chairman Adams expressed <br />frustration that the project was already long delayed and should not be re -bid. <br />She suggested that any concerns to the bid process should return later as a <br />separate issue. <br />A motion was made by Vice Chairman Adams, seconded by Commissioner <br />O'Bryan, to approve staff's recommendation. The motion carried by the <br />following vote: <br />Aye: 3 - Chairman Solari, Vice Chairman Adams, and Commissioner O'Bryan <br />Nay: 2 - Commissioner Flescher, and Commissioner Zorc <br />C. Environmental Control Board <br />16. ADJOURNMENT <br />There being no further business, the Chairman adjourned the meeting at 10:11 a.m. <br />Indian River County Florida Page 12 <br />