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• • C. Board of Directors 1. Name: Address: See attached listing 2. Does your Board of Directors set the policies for your agency? YES. This agency is a HUD continuum of care which is required to set policies and procedures regarding homeless services development in response to the HUD requirements for funding eligibility. It must also meet the State Office on Homelessness' eligibility requirements for the administration and financial management of the State grants and other homeless services funds. The agency also is required to meet confidentiality requirements and practices for the ethical treatment of clients. Beyond those minimum mandatory requirements, the Board does set policy regarding administration, financial management and operations, including staffing and other personnel issues, management of real estate investments holdings and other areas of non State and Federal operations of the Council. 3. Is there a quorum requirement for Board members attendance at your agency board meetings? YES- There is a quorum requirements Board Members or their legal designees are required to attend 75% of formally scheduled Board meetings or face being removed. Attendance is monitored. 4. Please explain the rotating volunteer structure of your Board members and officers. One third of the Board, annually, is replaced. Positions are rotated by soliciting volunteers to initially serve a one, two or three year term. Board elections are formal. The slate and solicitations are noticed to the full Council membership for elections which take place on the date of the Annual meeting. Board members are formally elected by Council Members in good standing. Ballots are sent out prior to the annual meeting. Board Members are voted in using a secret ballot. Write ins are acceptable at the Annual meeting. Elections are ratified by the full Board at the next general meeting. 5 265