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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />J.R. SMITH, CLERK <br />FEMA <br />d. The panel will complete its review before FEMA transmits the fixed -cost offer. <br />H. INSURANCE <br />Outcome: Ensure FEMA assistance does not duplicate insurance proceeds. <br />1. Fixed -cost amounts will be reduced to avoid duplication with insurance proceeds in <br />accordance with Chapter 2.V.P.1 of the PAPPG. This includes any necessary adjustments at <br />closeout. <br />2. All insurable facilities for which funds are used (including excess funds) are subject to O&M <br />requirements in accordance with Chapter 2.VII.A of the PAPPG. If the Applicant does not <br />comply with the O&M requirement, FEMA will deobligate the fixed amounts related to the <br />non-compliance and the facilities for which the Applicant failed to comply will not be eligible <br />for future PA funding. <br />I. CLOSEOUT REQUIREMENTS <br />Outcome: Reduce the administrative costs associated with closeout by simplifying closeout <br />documentation requirements and incentivize timely closeout. <br />Work must be completed by the end of the latest Pilot Project period of performance and <br />the Recipient must certify that all incurred costs are associated with the approved SOW <br />and that the Applicant completed all work in accordance with FEMA regulations and <br />policies. The Recipient must submit its certification to FEMA within 180 days of the <br />Applicant completing its last Pilot Project or the latest Pilot Project deadline, whichever <br />occurs first, in order for the Applicant to retain and use any excess funds. <br />2. The closeout certification must include a final report of Pilot Project costs and <br />documentation to support the following: <br />a. Summary of actual work completed; <br />b. Mitigation measures achieved, if applicable; <br />c. Compliance with EHP requirements; <br />d. Compliance with the O&M insurance requirement; <br />e. Summary of total actual costs to complete the Pilot Projects; <br />f. Compliance with Federal procurement procedures; and <br />g. Actual insurance proceeds received. <br />3. Applicants do not need to track costs to specific work items. Applicants only need to <br />substantiate and certify that all claimed costs are related to the overall work deemed <br />eligible for the Pilot Projects. <br />4. Applicants must comply with the requirements of 2 CFR Part 200, including document <br />retention. <br />J. APPEALS <br />FEMA will not consider appeals on a Pilot Project unless it is related to a cost adjustment <br />made by FEMA after the fixed -cost offer is accepted (i.e., related to insurance, non- <br />compliance, or an audit). Any disagreement on damage, SOW, or cost must be resolved <br />Page 6 of 8 44 FEMA Recovery Policy FP 104-009-7 <br />