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2020-038
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Last modified
12/12/2022 3:25:06 PM
Creation date
3/9/2020 12:42:42 PM
Metadata
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Template:
Official Documents
Official Document Type
Grant
Approved Date
03/03/2020
Control Number
2020-038
Agenda Item Number
8.K.
Entity Name
Federal Emergency Management Agency (FEMA)
Subject
Subaward and Grant Agreement Z1630 for Hurricane Dorian damages
Project Number
Z1630
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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />J.R. SMITH, CLERK <br />subcontractors without unnecessary delay. The Sub -Recipient must prepare and submit a budget that <br />contains a timeline projecting future payment schedules through project completion. <br />4. A separate RFA must be completed for each Project Worksheet to be included in the Advance <br />Funding Payment. no more than ninety (90) days after receiving its Advance Payment for a specific project. <br />The RFR must account for all expenditures incurred while performing eligible work documented in the <br />applicable Project Worksheet for which the Advance was received. <br />5. If a reimbursement has been paid prior to the submittal of a request for an advance payment, an <br />Advance cannot be accepted for processing. <br />6. The Recipient may advance funds to the Sub -Recipient, not exceeding the Federal share, only if <br />the Sub -Recipient meets the following conditions: <br />a) The Sub -Recipient must certify to the Recipient that Sub -Recipient has procedures in place to <br />ensure that funds are disbursed to project vendors, contractors, and subcontractors without <br />unnecessary delay; <br />b) The Sub -Recipient must submit to the Recipient the budget supporting the request. <br />7. The Sub -Recipient must submit a statement justifying the advance and the proposed use of the <br />funds, which also specifies the amount of funds requested and certifies that the advanced funds will be <br />expended no more than ninety (90) days after receipt of the Advance; <br />8. The Recipient may, in its sole discretion, withhold a portion of the Federal and/or nonfederal share <br />of funding under this Agreement from the Sub -Recipient if the Recipient reasonably expects that the Sub - <br />Recipient cannot meet the projected budgeted timeline or that there may be a subsequent determination <br />by FEMA that a previous disbursement of funds under this or any other Agreement with the Sub -Recipient <br />was improper. <br />Payments under the Public Assistance Alternative Procedures Program (PAAP) are paid as an Advance <br />Payment. <br />10. DESIGNATION OF AGENT <br />The Sub -Recipient must complete Attachment D by designating at least three (3) agents to execute any <br />Requests for Advance or Reimbursement, certifications, or other necessary documentation on behalf of the <br />Sub -Recipient. <br />After execution of this Agreement, the authorized, primary, and secondary Agent may request changes to <br />contacts via email to the State assigned team. <br />In the event the Sub -Recipient contacts have not been updated regularly and all three (3) Agents have <br />separated from the Sub -Recipient's agency, a designation of authority form will be needed to change <br />contacts. <br />NOTE. This is very important because if contacts are not updated, notifications made from the <br />grants management system may not be received and could result in failure to meet time periods to <br />appeal a Federal determination. <br />11. DUNS Q&A <br />What is a DUNS number? <br />The Data Universal Numbering System (DUNS) number is a unique nine -digit identification number <br />provided by Dun & Bradstreet (D&B). The DUNS number is site specific. Therefore, each distinct physical <br />location of an entity such as branches, divisions and headquarters, may be assigned a DUNS number. <br />52 <br />
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