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05/19/2020 (3)
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05/19/2020 (3)
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Last modified
8/19/2020 1:09:27 PM
Creation date
8/19/2020 1:06:33 PM
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
05/19/2020
Meeting Body
Board of County Commissioners
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EXHIBIT 1 <br />Work Order Number 2 <br />COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM(CMMS) <br />SOFTWARE SELECTION PLANNING SERVICES <br />1) PROJECT UNDERSTANDING <br />Indian River County Department of Utility Services (IRCDUS) owns and operates both water and <br />wastewater utility infrastructure and serves approximately 50,000 accounts. This infrastructure <br />consists of water production facilities, water wells, potable water distribution networks, <br />wastewater treatment facilities, wastewater collection systems, and reclaimed water distribution <br />networks. This infrastructure is comprised of a considerable number of assets in the form of <br />equipment, buildings, property, pipelines, manholes, supply wells, and a variety of other <br />components used in operating the systems. These assets require preventative and corrective <br />maintenance with a limited service life requiring eventual replacement. In addition, the systems <br />will expand over time as new customers connect to the system, adding additional assets to the <br />infrastructure. <br />IRCDUS desires to replace their existing Utility Asset Management Computerized Maintenance <br />Management System (CMMS) with a new software system that meets all necessary functional <br />requirements for the successful management of plant, pumping and pipeline assets. The CMMS <br />must provide data -driven metrics to drive decision making, budgetary processes, projections and <br />report/audit functionality. To achieve this goal, IRCDUS is initiating this work order to receive <br />assistance with selecting the best -fit software platform. As part of the Phase I Asset Management <br />work, Arcadis U.S., Inc. (Arcadis) performed an analysis to determine the relative cost to update <br />and correct the existing SEMS implementation at IRCDUS versus replacement, and it was <br />determined that the cost of a new system would be similar to the cost of updating the existing <br />system. Arcadis believes that legacy software system replacements such as this are the ideal time <br />to improve overall business process execution, using the new technology as the lever to make <br />positive changes to the organizational performance. Our proposed approach has been developed <br />based on our extensive experience applying technology to achieve business outcomes and is <br />intended to ensure that IRCDUS' CMMS Software Selection Services project is much more than <br />a technology upgrade. We expect that the resultant system will provide tangible customer service <br />improvements and will provide the foundation for IRCDUS to apply advanced asset management <br />practices. <br />Detailed scope of work follows. <br />2) SCOPE OF SERVICES <br />Upon authorization to proceed from IRCDUS, Arcadis will provide the following identified <br />services. <br />34 <br />
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